C-Suite Executive Assistant | Travel, Billing & Events

Jobat; Brussel; Sur place; EUR 30 000 - 45 000; Plein temps

Résumé du poste

Jobat is seeking an organised assistant to provide high-level administrative support to senior professionals, including calendar management, correspondence handling, presentation prep, and phone support. The role also entails coordinating travel, meetings, and event logistics to ensure smooth operations.

You will manage records and email, assist with billing processes, invoices, and complex billing tasks, and support various projects as needed.

Responsabilités

• Provide high-level administrative support to senior professionals, including complex calendar management, correspondence handling, preparation of presentations, and phone support.
• Coordinate domestic and international travel arrangements, including transportation, accommodation, meeting logistics, and expense management.
• Organize and coordinate meetings, conferences, networking events, and client-related activities.
• Manage and maintain electronic and paper records, ensuring accurate filing and document management.
• Handle extensive email management, prioritizing communications and responding to requests when appropriate.
• Support the billing process, including the preparation, review, and follow-up of invoices.
• Prepare and process a significant volume of complex billing activities, requiring accuracy, attention to detail, and strong analytical skills.
• Maintain databases, contact lists, and administrative records.
• Provide ad hoc administrative support and assist with various projects as required.

Description du poste

Jobat is seeking an organised assistant to provide high-level administrative support to senior professionals, including calendar management, correspondence handling, presentation prep, and phone support. The role also entails coordinating travel, meetings, and event logistics to ensure smooth operations.

You will manage records and email, assist with billing processes, invoices, and complex billing tasks, and support various projects as needed.