Brussels-based Project & Service Management Specialist

Spektrum Labs, Inc.; Brussel Hoofdstad; On-site; EUR 55,000 - 85,000; Full time

Job summary

Spektrum Labs, Inc. is seeking a Project and Service Assistant to support NATO NCIA activities in Brussels.

The role focuses on assisting project managers and service teams, coordinating meetings, preparing documentation, and maintaining progress and records across multiple initiatives. The ideal candidate has at least 3 years of project administration experience, strong organizational skills, English proficiency, and the ability to liaise with stakeholders.

Qualifications

• 3+ years in a progressively responsible project administrative support role.
• Experience organizing and maintaining project documentation, ensuring version control, and archiving.
• Experience with documentation management systems and data analysis tools (e.g., Excel, SharePoint).
• Experience with Project management and/or Enterprise Resource Planning tools.
• Experience using Business Information (BI) tools to generate accounting and finance reports (including time accounting).
• Proven experience in preparing status reports, and providing risk assessments.

Responsibilities

• Assist project managers and service teams with day-to-day operations.
• Coordinate schedules, organize meetings, prepare documentation, track project progress and maintain accurate records.
• Handle service requests, monitor deadlines, manage invoices or purchase orders and support reporting activities.
• Maintain quality standards, resolve minor issues, and escalate more complex matters to senior staff.

Skills

Project coordination

Documentation management

Stakeholder liaison

Analytical skills

Multitasking

Tools

Excel

SharePoint

ERP tools

BI tools

Job description

Spektrum Labs, Inc. is seeking a Project and Service Assistant to support NATO NCIA activities in Brussels.

The role focuses on assisting project managers and service teams, coordinating meetings, preparing documentation, and maintaining progress and records across multiple initiatives. The ideal candidate has at least 3 years of project administration experience, strong organizational skills, English proficiency, and the ability to liaise with stakeholders.