Project & Service Delivery Coordinator

Brevco Services; Brussel Hoofdstad; Hybrid; EUR 50,000 - 73,000; Full time

Job summary

NCIA in Brussels, Belgium is seeking a Project and Service Management Assistant on a contract basis. The role focuses on supporting project managers and service teams with day-to-day operations, scheduling, documentation, and reporting to ensure timely delivery and quality service.

The ideal candidate has 3+ years of related experience, strong organization and BI/reporting skills, and the ability to liaise with stakeholders at all levels. NATO knowledge and multilingual communication are a plus.

Qualifications

• 3+ years in a progressively responsible project administrative support role
• Experience organizing and maintaining project documentation with version control and archiving
• Experience with documentation management systems and data analysis tools (e.g., Excel, SharePoint)
• Experience with Project management and/or ERP tools
• Experience using BI tools to generate accounting and finance reports (time accounting)
• Proven experience preparing status reports and performing risk assessments
• Proficiency in tracking project milestones, timelines, budgets, and progress reporting
• Experience liaising between stakeholders and distributing updates
• Knowledge of project budgeting and reporting on financial performance
• Strong organizational and multitasking abilities
• Attention to detail and accuracy
• Ability to prioritize tasks effectively
• Excellent interpersonal communication with stakeholders at all levels
• Ability to train and support team members on management tools; NATO knowledge
• Motivated team player capable of cross-functional collaboration
• Strong listening, writing and English communication skills (additional languages a plus)
• Advanced analytical skills
• Experience organizing meetings, conferences and events

Responsibilities

• Assist project managers and service teams with day-to-day operations to ensure tasks stay within scope and on time
• Coordinate schedules, organize meetings, and prepare documentation; maintain records
• Monitor deadlines, manage invoices or purchase orders, and support reporting activities
• Escalate complex issues to senior staff and help ensure quality standards across projects

Skills

Project administration

Documentation management

Data analysis tools

Project management/ERP tools

BI reporting

Risk assessment

Milestone/budget tracking

Stakeholder liaison

Team training and support

English communication

Meeting coordination

Cross-functional collaboration

Attention to detail

Tools

Excel

SharePoint

Project management tools

ERP tools

Job description

NCIA in Brussels, Belgium is seeking a Project and Service Management Assistant on a contract basis. The role focuses on supporting project managers and service teams with day-to-day operations, scheduling, documentation, and reporting to ensure timely delivery and quality service.

The ideal candidate has 3+ years of related experience, strong organization and BI/reporting skills, and the ability to liaise with stakeholders at all levels. NATO knowledge and multilingual communication are a plus.