Administrative / Paralegal Officer (Temporary Assignment)

Jobat; Heverlee; On-site; EUR 30,000 - 48,000; Full time

Job summary

Jobat, Leuven-based high-tech organization, is seeking an Administrative / Paralegal Officer to strengthen its team on a temporary basis. You will support business operations by managing contracts, quotations and purchase orders while coordinating with internal and external stakeholders.

As part of the role, you will help ensure smooth administrative and contractual processes, initiate approval workflows, and manage electronic signatures, quotations, and orders with precision.

Responsibilities

• Managing business contracts, including initiating approval workflows and coordinating electronic signatures.
• Drafting and processing business quotations while helping to standardize and optimize procedures.
• Reviewing purchase orders for completeness, consistency and accuracy before processing them.
• Communicating proactively with internal and external stakeholders regarding contract and order status.
• Building expertise in the business area you support, including customer requirements, contractual frameworks and quotation processes.
• Ensuring administrative accuracy and maintaining high-quality documentation.

Job description

Jobomschrijving

Onze klant is een hoogtechnologisch bedrijf, een spin-off van de KUL dat fungeert als één van de grootste onderzoekscentra van Europa met verschillende uitdagingen. Onze klant is volop bezig met innovatie. Wil je mee aan de wieg staan qua ontwikkelingen naar artificiële intelligentie, nanotechnologie en ICT toe?

Our customer, an innovative international organization in Leuven, is looking for an Administrative / Paralegal Officer to strengthen its team on a temporary basis. In this role, you will support business operations by managing contracts, quotations and purchase orders while working closely with both internal and external stakeholders.

Expectied tasks:

As an Administrative / Paralegal Officer, you will play a key role in ensuring smooth administrative and contractual processes.

Your responsibilities include:

• Managing business contracts, including initiating approval workflows and coordinating electronic signatures.


• Drafting and processing business quotations while helping to standardize and optimize procedures.


• Reviewing purchase orders for completeness, consistency and accuracy before processing them.


• Communicating proactively with internal and external stakeholders regarding contract and order status.


• Building expertise in the business area you support, including customer requirements, contractual frameworks and quotation processes.


• Ensuring administrative accuracy and maintaining high-quality documentation.