Administrative Support - Permits South,

Elia Group; Brussel Hoofdstad; Hybrid; EUR 38,000 - 52,000; Full time

Benefits offered by this job

Year-end bonus

Double vacation pay

Meal vouchers (€10 per day)

Eco-vouchers

Year-end vouchers

Employee share purchase discount 16.66

Group ins. and hospitalisation for the

Family coverage

Job summary

Elia Group, a major Belgian energy player, seeks an Administrative Support – Permits South to manage authorisations and permits across regional authorities. You will prepare files, maintain databases (SAP), and liaise with internal teams and external authorities to ensure compliant, timely submissions.

You bring a bachelor’s degree or equivalent experience, at least two years in a similar role, and strong MS Office skills. A hybrid Brussels-based role with attractive benefits awaits.

Qualifications

• Bachelor’s degree or equivalent experience in a relevant field.
• At least two years of professional experience.
• Knowledge of environmental coordination or equivalent experience.
• Knowledge of environmental and town planning legislation is an asset.
• Strong database management skills (SAP) or willingness to learn.
• Interest in technical matters and ability to work independently.
• French-speaking with Dutch knowledge or willingness to learn.
• Strong writing skills and methodical, organised approach.
• Ability to work both independently and as a team member.
• Proficiency in MS Office and Outlook.

Responsibilities

• Prepare and compile administrative files for authorisations and permits.
• Submit files to authorities and follow up on environmental and town planning permits.
• Enter and monitor permit data in SAP and EMS-related databases.
• Draft official correspondence to authorities and third parties.
• Coordinate with internal and external stakeholders for permit follow‑ups.
• Attend internal meetings to identify required planning permissions.
• Work with regional managers to improve submission processes.
• Update and archive databases and documents for team access.
• Provide administrative support to Permits and Authorisations managers.

Skills

Team player

Independent worker

Initiative

Good writing skills

Organised & thorough

French-speaking

Dutch knowledge or willingness tolearn

Interested in technical matters

MS Office competence

Education

Bachelor’s degree

Tools

SAP

MS Office (Word Excel Access) & Outlook

Category B driving licence

Job description

Excited to work for a key Belgian player in the energy landscape? The Belgian and European energy landscape is in full swing. Did you know that Elia Belgium plays a crucial role in this? As part of Elia Group, a European transmission system operator, Elia Belgium ensures the reliability and sustainability of the electricity supply in our country. Side‑by‑side with your talented colleagues, you will play a part in building a sustainable, green and reliable energy infrastructure that stimulates economic growth and reduces our ecological footprint. Only together can we make the biggest impact possible! We believe in the power of diversity we are convinced that an inclusive and diverse work environment leads to more innovation, creativity and better results.

Administrative Support – Permits South

Function

The role in question will be based in the Permits and Authorisations South Unit within the Grid Relations department of the Grid Solutions division. The role entails providing technical and administrative assistance for the preparation and compilation of administrative files for authorisations and permits (including planning, environmental and single permits), as well as the entry, management and monitoring of databases.

• The preparation and compilation of administrative files for authorisations and/or permits, and their submission to and follow‑up with the relevant authorities (environmental permits, single permits, combined permits, town planning permits, state land authorisations, nature/heritage authorisations, etc.), primarily for the Walloon Region and, where applicable, the Brussels Region, as well as at federal level (road‑use permits, declarations of public utility), working in close collaboration with the technical departments Program Management, Assets and the Grid Relations department.
• Monitoring administrative procedures both before and after permits have been granted (including recording in the relevant register).
• Entering data relating to granted permits into the database (SAP), and managing and monitoring this database (particularly within the context of ensuring compliance with environmental measures under an Energy Management Strategy (EMS) system (and more specifically ISO 14001)), as well as coordinating content provided by various internal stakeholders at Elia.
• Drafting official correspondence of the highest standard in terms of both form and content, in order to provide the relevant authorities and third parties with an appropriate response.
• Establishing the necessary contacts, both internally with the various departments within Elia (such as the infrastructure teams, the Property department, the Legal department, etc.) and with our external contacts (collaboration with our subcontractors, architects and the various local authorities, road authorities, etc.) to ensure the best possible follow‑up of the applications submitted.
• Attending certain internal meetings, in consultation with project managers and our planning permission expert, in order to identify the planning permissions required to carry out the projects and to ensure the planning and completeness of the relevant applications.
• Attending certain internal meetings and initiatives, in consultation with the regional manager, to identify and work towards improving internal processes to ensure optimum and efficient submission of permit amendments, thereby ensuring the completeness of such applications and their long‑term compliance with town planning and environmental regulations.
• Managing and updating databases relating to various authorisations and permits ensuring information is accurate, making documents available on the department’s server, and filing and archiving these documents (permits, official correspondence, agreements, etc.) so that the information is accessible to the whole team and other relevant departments.
• Providing administrative support to the Permits and Authorisations managers throughout all pre‑application procedures, the preparation of the permit application and the execution of the works.

Your Profile

• You hold a bachelor’s degree or have equivalent experience (case manager)
• You have at least two years’ professional experience
• You have knowledge of environmental coordination or equivalent experience
• Knowledge of environmental and town planning legislation, backed by relevant experience, would be an asset
• You have good database management skills (SAP) or are willing to acquire them, having already demonstrated an aptitude for and openness to this type of skill (e.g., entering data into a database, monitoring it, etc.)
• You are interested in technical matters
• You are French‑speaking and preferably have a good knowledge of Dutch or are willing to learn Dutch.
• You have strong writing skills
• You are methodical, organised and thorough
• You are able to work independently
• You are a team player
• You enjoy taking the initiative
• You have a sound knowledge of MS Office (Word, Excel and Access) and Outlook
• You hold a Category B driving licence

Offer

• Salary a competitive salary package, year‑end bonus, double vacation pay, meal vouchers (€10 per working day), eco‑vouchers, year‑end vouchers as well as bonuses based on individual and group results.
• Insurance group insurance, hospitalisation insurance and ambulant care for the whole family.
• Vacation you will be entitled to 20 vacation days and 12 additional vacation days.
• Communication you will be given an iPhone, a phone subscription (for work and private use) and a laptop.
• Mobility you will be given a season ticket for public transport or a contribution to the cost of commuting to and from work (66% of the cost of a second‑class monthly train season ticket).
• Elia shares Elia will give you the opportunity to subscribe to shares with a discount of 16.66% on the average share price.

Location

You will work from the Monnoyer site (Brussels) with the possibility of homeworking.

Benefits

• A job full of variety with a top employer Elia encourages innovation and collaboration. Within our company you will be at the forefront of the energy transition, and you will have the chance to contribute to ground‑breaking technologies designed to accelerate this transition. It is a one‑of‑a‑kind opportunity to further develop your knowledge and skills.
• Focus on personal growth and well‑being at work Discover a wide range of professional training and coaching opportunities that are guaranteed to give your personal growth a solid boost. At the same time, as a top employer, we put maximum effort into a positive work culture in which your well‑being is central.
• Development opportunities for a challenging career At Elia, we encourage you to seek out and seize new professional opportunities. You will enjoy complete freedom to shape your career on your own terms.
• A diverse team of passionate colleagues Elia puts a high value on diversity and inclusion. You will join a diverse and passionate team that enjoys sharing knowledge and leading the way towards a more sustainable future together.

These are just a few of the benefits that distinguish Elia as a Top Employer. We are convinced that your contribution to our team will be invaluable and look forward to welcoming you soon!