Administratief bediende

CTRL-F NV; Merelbeke; Sur place; EUR 25 000 - 35 000; Plein temps

Résumé du poste

CTRL-F NV is seeking an administrative assistant to manage orders, confirmations and ERP entries. You will coordinate with data, procurement and accounts to resolve invoice mismatches and liaise with suppliers on returns and credits.

You will act as the primary contact for supplier communications and provide coverage for purchasing tasks during colleagues' absences. Strong English plus French is a plus.

Qualifications

• Bachelor’s degree in a relevant field or equivalent experience.
• Strong English skills; French is a plus.
• Good communication, stress resistance and professional conduct.

Responsabilités

• Track orders and process confirmations in the ERP system.
• Investigate invoice vs. purchase order mismatches with cross-functional teams.
• Liaise with suppliers on returns and monitor credit notes.
• Be the day-to-day contact between suppliers and the purchasing department.
• Support the purchasing team with administrative tasks when colleagues are away.

Connaissances

English proficiency

ERP experience

Formation

Bachelor's degree in a relevant field

Outils

ERP software

Description du poste

As an administrative assistant, you will be responsible for the following range of duties:

• You will be responsible for tracking orders and processing order confirmations in the ERP system;
• You will investigate cases where invoices and purchase orders do not match and, together with the data manager, the procurement team and the accounts department, seek an appropriate solution;
• You will liaise with suppliers regarding returned items and monitor the process right through to receipt of the credit note;
• You act as the point of contact for day-to-day communication between suppliers and the purchasing department;
• You take on various administrative tasks within the purchasing department when colleagues are absent.

Als administratief bediende beschik je over onderstaande kwaliteiten:

• Je hebt bij voorkeur een bachelordiploma in een relevante studierichting;
• Technische affiniteit of kennis is een troef, maar geen absolute vereiste;
• Je hebt een goede kennis van het Engels; kennis van het Frans is een pluspunt;
• Je bent communicatief sterk, stressbestendig en weet professioneel te handelen in diverse situaties;
• Je bent flexibel, georganiseerd en kunt op een efficiënte manier prioriteiten bepalen;
• Je werkt graag samen met anderen, maar bent na een inwerkperiode ook in staat om zelfstandig je verantwoordelijkheden op te nemen;
• Je bent nauwkeurig, resultaatgericht en hebt oog voor kwaliteit.