Youth Justice Administrative Coordinator

Department of Justice and Community Safety, Victoria; Malmsbury; Hybrid; AUD 81,000 - 99,000; Full time

Job summary

The Department of Justice and Community Safety, Victoria, is seeking an Administrative Support Officer to join the Malmsbury Youth Justice Precinct. You will provide high-quality administrative support and coordinate essential business functions across custodial settings.

This VPS3 role covers records, accounts payable, fleet, assets, staff onboarding, procurement, and ministerial correspondence while ensuring compliant, safe operations in a youth custody environment.

Qualifications

• Knowledge of Victorian governmental operating practices.
• Knowledge and skills in invoice processing and accounts payable.
• Experience with contract management and accounts payable systems such as Zycus and Oracle.
• A current driver's licence is required.

Responsibilities

• Coordinate and deliver high-quality business and administrative services that support the operational needs of the Malmsbury Youth Justice Precinct, stakeholders and young people.
• Effectively manage office processes, including records, financial information, fleet and assets, travel and accommodation, staff onboarding and offboarding and ministerial correspondence.
• Coordinate and oversee day-to-day office administration services such as purchasing, invoice processing and supplier engagement, financial reconciliation and purchasing card reconciliations.
• Support procurement and contract management processes, including preparing documentation and administering contracts as required.
• Manage young people's valuables and earnings, banking and cash records, mail distribution and phone systems.
• Resolve operational and service delivery issues, escalating complex matters to the Assistant Manager, Business Services.
• Operate as an effective branch member in a team environment and deliver quality, timely and effective customer service to managers and staff within the branch.

Skills

invoice processing

accounts payable

contract management

driver's license

Tools

Zycus

Oracle

Job description

The Department of Justice and Community Safety, Victoria, is seeking an Administrative Support Officer to join the Malmsbury Youth Justice Precinct. You will provide high-quality administrative support and coordinate essential business functions across custodial settings.

This VPS3 role covers records, accounts payable, fleet, assets, staff onboarding, procurement, and ministerial correspondence while ensuring compliant, safe operations in a youth custody environment.