Office & Admin Coordinator, Youth Justice (Multi-Site)

State of Victoria; Malmsbury; On-site; AUD 81,000 - 99,000; Full time

Job summary

State of Victoria's Malmsbury Youth Justice Precinct seeks a diligent administrative professional to support operations, including accounts payable, asset management, fleet processes and ministerial correspondence. The VPS3 role requires coordinating office services and procurement while ensuring accurate records and financial reconciliation.

The role is based at Malmsbury with flexible coverage across Parkville & Cherry Creek precincts, offering full-time government employment, competitive

Qualifications

• Knowledge of Victorian governmental operating practices desirable.
• Knowledge and skills in invoice processing and accounts payable desirable.
• Experience with contract management and accounts payable systems such as Zycus and Oracle desirable.
• A current driver's licence is required due to the need to work across different locations.
• A current employee Working with Children Check (WWCC) card is required and will need to be provided prior to commencement of employment by the applicant.

Responsibilities

• Coordinate and deliver high-quality business and administrative services that support the operational needs of the Malmsbury Youth Justice Precinct, stakeholders and young people.
• Effectively manage a range of office processes, including records, financial information, fleet and assets, travel and accommodation, staff onboarding and offboarding and ministerial correspondence.
• Coordinate and oversee day-to-day office administration services such as purchasing, invoice processing and supplier engagement, financial reconciliation and purchasing card reconciliations.
• Support procurement and contract management processes, including preparing documentation and administering contracts as required.
• Manage young people's valuables and earnings, banking and cash records, mail distribution and phone systems.
• Resolve operational and service delivery issues, escalating complex matters to the Assistant Manager, Business Services.
• Operate as an effective branch member in a team environment and deliver quality, timely and effective customer service to managers and staff within the branch.

Skills

Invoice processing

Accounts payable

Contract management

Customer service

Record keeping

Tools

Zycus

Oracle

Job description

State of Victoria's Malmsbury Youth Justice Precinct seeks a diligent administrative professional to support operations, including accounts payable, asset management, fleet processes and ministerial correspondence. The VPS3 role requires coordinating office services and procurement while ensuring accurate records and financial reconciliation.

The role is based at Malmsbury with flexible coverage across Parkville & Cherry Creek precincts, offering full-time government employment, competitive