Youth Justice Administrative Coordinator

State Government of Victoria, Australia; Macedon; On-site; AUD 81,000 - 99,000; Full time

Benefits offered by this job

Job stability

Salary and benefits package

Performance development framework

Generous leave entitlements

Employee Assistance Program

Job summary

The Department of Justice and Community Safety is seeking a dedicated administrator to support the Malmsbury Youth Justice Precinct and other Youth Justice Custodial Precincts. This VPS3 role focuses on delivering high-quality business services, coordinating invoices, records, assets, and procurement to support youth programs.

You will manage office processes, support contract management, and ensure compliant, efficient operations across facilities, with a strong emphasis on safety and community

Qualifications

• Knowledge of Victorian governmental operating practices, processes and information systems is desirable.
• Knowledge and skills in invoice processing and accounts payable is highly desirable.
• Experience with contract management and accounts payable systems such as Zycus and Oracle is desirable.
• A current driver's licence is required due to the need to work across different locations.

Responsibilities

• Ongoing, full-time position based at the Malmsbury Youth Justice Precinct but working flexibly across other Youth Justice Custodial Precincts (Parkville & Cherry Creek), where needed to respond to operational requirements.
• Coordinate and deliver high-quality business and administrative services that support the operational needs of the Malmsbury Youth Justice Precinct, stakeholders and young people.
• Effectively manage a range of office processes, including records, financial information, fleet and assets, travel and accommodation, staff onboarding and offboarding and ministerial correspondence.
• Coordinate and oversee day-to-day office administration services such as purchasing, invoice processing and supplier engagement, financial reconciliation and purchasing card reconciliations.
• Support procurement and contract management processes, including preparing documentation and administering contracts as required.
• Manage young people's valuables and earnings, banking and cash records, mail distribution and phone systems.
• Resolve operational and service delivery issues, escalating complex matters to the Assistant Manager, Business Services
• Operate as an effective branch member in a team environment and deliver quality, timely and effective customer service to managers and staff within the branch.

Skills

Invoice processing

Accounts payable

Contract management

Driver's license

Tools

Zycus

Oracle

Job description

The Department of Justice and Community Safety is seeking a dedicated administrator to support the Malmsbury Youth Justice Precinct and other Youth Justice Custodial Precincts. This VPS3 role focuses on delivering high-quality business services, coordinating invoices, records, assets, and procurement to support youth programs.

You will manage office processes, support contract management, and ensure compliant, efficient operations across facilities, with a strong emphasis on safety and community