Works Coordinator

Service Stream; Melbourne; On-site; AUD 55,000 - 69,000; Part time

Job summary

Service Stream's Utilities division is seeking a Works Coordinator to join our Advanced Metering team in Melbourne. This casual/part-time role focuses on scheduling and coordinating field staff across multiple contracts to ensure timely completion of work orders, with strong emphasis on compliance and service quality.

The role involves day-to-day scheduling, data consolidation, and inbound/outbound calls, working with client systems and databases to uphold contractual standards and customer

Qualifications

• 12 months in Customer Service, Scheduling or Technical Support.
• MS Office: Word, Excel, Outlook.
• Basic electrical metering knowledge is an advantage.
• Excellent organisational and administrative skills.
• High level attention to detail.

Responsibilities

• Coordinate and drive field staff productivity to ensure all work orders are handled end-to-end and within regulatory time frames.
• Facilitate and manage all aspects of workforce scheduling, triage, planning and allocation using Excel and other relevant systems.
• Available on a rotating shift (7:30am-4:30pm) to manage inbound customer calls using client systems.
• Conduct outbound scripted calls with customers to obtain explicit informed consent, and coordinate calls with building managers to arrange technician access.
• Identify and consolidate data from the client in order to plan and allocate work orders.
• Maintain field resource leave requests to ensure adequate resourcing.
• Working efficiently with Service Stream and client systems and databases.
• Ensure all work performed is in accordance with contractual quality and safety requirements to company standards and to the satisfaction of the customer.
• Undertake and complete any other duties as requested by the Scheduling & Performance Manager.
• Strong focus on problem solving, compliance and servicing the client's expectations.

Skills

Customer service

Scheduling

MS Office

Attention to detail

Tools

Excel

Job description

Primary Location

VIC - Melbourne - 655 Collins St

Job Description Summary

Service Stream's Utilities division are currently seeking a Works Coordinator to join our growing team in Advanced Metering.

About the Role

The purpose of this position is to ensure all aspects of work orders across multiple contracts are scheduled, attended and completed at the end of each business day. Ensuring compliance with client, retailer, and AEMO requirements. The role provides day-to-day scheduling, allocation, support and coordination with customers and field teams, contributing to a high standard of work, service quality, and continuous improvement.

Nature of position: Casual / Part-time

Location: Melbourne VIC

Reporting Line: Scheduling & Performance Manager

Key Responsibilities

• Coordinate and drive field staff productivity to ensure all work orders are handled end-to-end and within regulatory time frames
• Facilitate and manage all aspects of workforce scheduling, triage, planning and allocation using Excel and other relevant systems
• Available on a rotating shift (7:30am-4:30pm) to manage inbound customer calls using client systems
• Conduct outbound scripted calls with customers to obtain explicit informed consent, and coordinate calls with building managers to arrange technician access
• Identify and consolidate data from the client in order to plan and allocate work orders
• Maintain field resource leave requests to ensure adequate resourcing
• Working efficiently with Service Stream and client systems and databases
• Ensure all work performed is in accordance with contractual quality and safety requirements to company standards and to the satisfaction of the customer
• Undertake and complete any other duties as requested by the Scheduling & Performance Manager
• Strong focus on problem solving, compliance and servicing the client's expectations

Skills and Experience

• Minimum 12 months in a Customer Service, Scheduling or Technical Support role is essential
• Competencies in MS Office suite: Word, Excel, Outlook is essential
• Basic technical knowledge of Electrical Metering work is an advantage
• Excellent organisational and administration skills
• High level attention to detail

Department

Field Services