Workplace Experience Coordinator

Seeker Agency; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Monthly wellness program

Quarterly Creative Days

Annual SE Group Retreat

Pathfinders program

Values-led, people-first culture

Community and giving back

Job summary

Seeker Group in Melbourne is seeking a Workplace Experience Coordinator to lead day-to-day office operations across Melbourne and Sydney with a focus on consistency and care. You’ll manage facilities, onboarding logistics and internal travel, partnering with Seeker Agency, Solution Entertainment and FutureLabs to keep the workplace running smoothly.

You’ll bring proactive organization, strong communication and a calm approach to prioritizing competing tasks, while helping to grow the group’s

Qualifications

• Experience in office coordination or administration within a fast-paced agency setting.
• Ability to manage facilities, vendors and travel logistics.
• Strong organisational skills with attention to detail.
• Comfortable working across multiple teams and priorities.
• Clear and confident communication at all levels.

Responsibilities

• Lead the day-to-day running of our Melbourne office, ensuring Sydney is supported with consistency and care.
• Support Seeker Agency, Solution Entertainment and FutureLabs to run behind-the-scenes operations smoothly.
• Coordinate facilities, suppliers and maintenance to keep workplaces organised and functional.
• Maintain professional, welcoming spaces and onboarding logistics from desks to equipment.
• Manage internal travel bookings and logistics with clarity and efficiency.
• Support diaries and internal logistics to keep priorities moving.
• Own and improve admin systems, templates and documentation.
• Ensure onboarding logistics are seamless and office readiness is maintained.
• Support internal events and workplace moments that bring teams together.
• Identify smarter, more efficient ways to run processes and partner with People & Culture.

Skills

Office coordination

Operations

Administration

Agency environment

Proactive & organized

Job description

Job Title: Workplace Experience Coordinator

Manager: Head of People & Culture

Position: Full-time

Location: Balaclava

Team: Shared Services, Seeker Group Group

About Us

We are Seeker Group, a leading events and experiences group shaping how brands connect with people across Australia.

Our approach is simple: Great People Doing Great Things For Great Brands.

For more than 19 years, our teams have delivered everything from large-scale major events to intimate experiences, global projects and bold brand activations.

Across SE Group:

• Seeker Agency leads creative and experiential events and activations


• Solution Entertainment curates live entertainment, talent and performance


• FutureLabs creates immersive experiences through creative technology and innovation

We design work that’s creative, thoughtful and impactful - grounded in strategy and built to deliver results.

To do that consistently, our workplaces need to run just as well as our projects. Clear systems, organised spaces and reliable support create the environment our teams need to perform. The Workplace Experience Coordinator plays a key role in keeping that foundation strong across SE Group, bringing structure, care and consistency to how we operate every day.

About the Role

We’re looking for a Workplace Experience Coordinator who genuinely enjoys making things run well, and takes pride in how the workplace functions behind the scenes.

This is a shared services role supporting the day-to-day workplace experience across Seeker Agency, Solution Entertainment and FutureLabs.

This role is dynamic and varied. One day you’re across office operations, systems and suppliers, the next you’re coordinating travel, onboarding logistics or supporting a workplace moment. You’ll need to be proactive, organised and comfortable working across different teams, rhythms and priorities.

This isn’t about “office vibes” for the sake of it. It’s about execution, consistency and care, creating an environment where our people can do their best work. There’s genuine scope in this role to grow with the group, as the business evolves so does the opportunity to expand your impact and responsibility.

Here’s a snapshot of your day to day

• Lead the day-to-day running of our Melbourne office, while ensuring Sydney is supported with the same consistency and care


• Support teams across Seeker Agency, Solution Entertainment and FutureLabs helping things run smoothly behind the scenes


• Coordinate facilities, suppliers and maintenance so our workplaces are organised, functional and well considered


• Maintain spaces that feel professional, consistent and welcoming


• Manage internal travel bookings and logistics with clarity and efficiency


• Support diaries and internal logistics to keep priorities moving


• Own and improve our admin systems, templates and documentation so they’re clear and easy to use


• Ensure onboarding logistics are seamless, from desks and equipment to first-day readiness


• Support internal events and workplace moments that bring teams together


• Look for smarter, more efficient ways to run office and administrative processes


• Partner closely with People & Culture to strengthen the overall employee experience across the group

About You

You’re someone who:

• Brings experience in office coordination, operations or administration and enjoys being at the centre of how a business runs day to day


• Has experience working in an Agency environment and understands the pace, energy and shifting priorities that come with it


• Thrives in a fast-moving, multi-business agency environment and brings structure and calm to complexity


• Is proactive, highly organised and detail-driven, with strong ownership and follow-through


• Communicates clearly and confidently across all levels of the business


• Stays steady under pressure and enjoys solving problems before they escalat[e]


• Takes pride in creating workplaces that feel organised, professional and well considered


• Is energised by variety, comfortable juggling priorities and excited by the opportunity to grow as the business evolves

Why Join Us?

We’re ambitious, creative and grounded and we care deeply about how we work together.

You’ll be joining a group that moves quickly, thinks strategically and backs its people. There’s real opportunity here to learn, stretch and grow alongside the business.

When you join SE Group, you’ll enjoy:

• A monthly wellness program


• Quarterly Creative Days


• An annual SE Group Retreat


• Ongoing development through our Pathfinders program


• A values-led, people-first culture


• A strong focus on community and giving back

We’re proud to be an equal opportunity employer and are committed to building a diverse, inclusive team where everyone can thrive.