Workplace Experience Coordinator

Seeker Agency; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Wellness program

Creative Days

Annual retreat

Pathfinders program

Values-led culture

Community involvement

Job summary

Seeker Group in Melbourne is seeking a dedicated Workplace Experience Coordinator to oversee day-to-day office operations and support three brand teams: Seeker Agency, Solution Entertainment, and FutureLabs.

You will be at the centre of how the business runs, coordinating facilities, travel, onboarding, and events while maintaining a professional, welcoming workplace.

Qualifications

• Experience in office coordination, operations or administration.
• Experience in an agency environment with fast-paced priorities.
• Ability to create structure and calm in complexity.

Responsibilities

• Lead day-to-day office operations across Melbourne and ensure Sydney is supported.
• Support teams across Seeker Agency, Solution Entertainment and FutureLabs.
• Coordinate facilities, suppliers and maintenance to keep spaces organized and well cared for.
• Maintain spaces that feel professional, consistent and welcoming.
• Manage internal travel bookings and logistics with clarity and efficiency.
• Support diaries and internal logistics to keep priorities moving.
• Own and improve admin systems, templates and documentation for clarity.
• Ensure onboarding logistics from desks and equipment to first-day readiness.
• Support internal events and workplace moments that bring teams together.
• Look for smarter, more efficient ways to run office and administrative processes.
• Partner with People & Culture to strengthen the employee experience across the group.

Skills

Office coordination

Operations

Administration

Agency environment

People & culture liaison

Job description

Job Title: Workplace Experience Coordinator

Manager: Head of People & Culture

Position: Full-time

Location: Balaclava

Team: Shared Services, Seeker Group Group

About Us

We are Seeker Group, a leading events and experiences group shaping how brands connect with people across Australia.

Our approach is simple: Great People Doing Great Things For Great Brands.

For more than 19 years, our teams have delivered everything from large-scale major events to intimate experiences, global projects and bold brand activations.

Across SE Group:

• Seeker Agency leads creative and experiential events and activations
• Solution Entertainment curates live entertainment, talent and performance
• FutureLabs creates immersive experiences through creative technology and innovation

We design work that's creative, thoughtful and impactful - grounded in strategy and built to deliver results.

To do that consistently, our workplaces need to run just as well as our projects. Clear systems, organised spaces and reliable support create the environment our teams need to perform. The Workplace Experience Coordinator plays a key role in keeping that foundation strong across SE Group, bringing structure, care and consistency to how we operate every day.

About the Role

We're looking for a Workplace Experience Coordinator who genuinely enjoys making things run well, and takes pride in how the workplace functions behind the scenes.

This is a shared services role supporting the day-to-day workplace experience across Seeker Agency, Solution Entertainment and FutureLabs.

This role is dynamic and varied. One day you're across office operations, systems and suppliers, the next you're coordinating travel, onboarding logistics or supporting a workplace moment. You'll need to be proactive, organised and comfortable working across different teams, rhythms and priorities.

This isn't about "office vibes" for the sake of it. It's about execution, consistency and care, creating an environment where our people can do their best work. There's genuine scope in this role to grow with the group, as the business evolves so does the opportunity to expand your impact and responsibility.

Here's a snapshot of your day to day

• Lead the day-to-day running of our Melbourne office, while ensuring Sydney is supported with the same consistency and care
• Support teams across Seeker Agency, Solution Entertainment and FutureLabs helping things run smoothly behind the scenes
• Coordinate facilities, suppliers and maintenance so our workplaces are organised, functional and well considered
• Maintain spaces that feel professional, consistent and welcoming
• Manage internal travel bookings and logistics with clarity and efficiency
• Support diaries and internal logistics to keep priorities moving
• Own and improve our admin systems, templates and documentation so they're clear and easy to use
• Ensure onboarding logistics are seamless, from desks and equipment to first-day readiness
• Support internal events and workplace moments that bring teams together
• Look for smarter, more efficient ways to run office and administrative processes
• Partner closely with People & Culture to strengthen the overall employee experience across the group

About You

You're someone who:

• Brings experience in office coordination, operations or administration and enjoys being at the centre of how a business runs day to day
• Has experience working in an Agency environment and understands the pace, energy and shifting priorities that come with it
• Thrives in a fast-moving, multi-business agency environment and brings structure and calm to complexity
• Is proactive, highly organised and detail-driven, with strong ownership and follow-through
• Communicates clearly and confidently across all levels of the business
• Stays steady under pressure and enjoys solving problems before they escalat[e]
• Takes pride in creating workplaces that feel organised, professional and well considered
• Is energised by variety, comfortable juggling priorities and excited by the opportunity to grow as the business evolves

Why Join Us?

We're ambitious, creative and grounded and we care deeply about how we work together.

You'll be joining a group that moves quickly, thinks strategically and backs its people. There's real opportunity here to learn, stretch and grow alongside the business.

When you join SE Group, you'll enjoy:

• A monthly wellness program
• Quarterly Creative Days
• An annual SE Group Retreat
• Ongoing development through our Pathfinders program
• A values-led, people-first culture
• A strong focus on community and giving back

We're proud to be an equal opportunity employer and are committed to building a diverse, inclusive team where everyone can thrive.

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Workplace Experience Coordinator • Melbourne, VIC, AU