Workforce Coordinator

Department of Education & Training, Victoria; Melbourne; On-site; AUD 75,000 - 95,000; Full time

Job summary

Department of Education & Training, Victoria, is seeking a Workforce Coordinator to support payroll processing, HR systems and workforce administration for the VCAA. The role requires collaborating with stakeholders, ensuring data accuracy and timely payroll for sessional staff, and contributing to HR policy interpretation.

You will work within the VCAA Human Resources Unit, applying contemporary HR practices and using eduPay, APS, SSMS, Excel and Word to deliver high-quality services.

Qualifications

• Strong knowledge of contemporary HR theory, practices, policies and procedures.
• Well-developed interpersonal and stakeholder engagement skills.
• Ability to interpret and apply HR policies, procedures and systems.
• Strong organisational skills to manage competing priorities and deliver timely outcomes.
• Commitment to customer service with clear, timely advice to staff and managers.
• Experience using HR information systems and related workforce management tools.

Responsibilities

• Deliver payroll coordination services, including preparation, processing, reconciliation and reporting of payroll for sessional and casual employees.
• Provide technical advice and operational support in payroll, HR systems, recruitment and workforce administration processes.
• Interpret and apply HR policy and procedures and provide accurate advice to managers and staff on payroll, recruitment and staffing matters.
• Support recruitment activities through administrative delivery and process support.
• Maintain workforce data and databases, including data extraction, manipulation and reporting, and develop Excel/Access tools as needed.
• Contribute to financial administration activities: reporting, reconciliations, procurement and invoicing.

Skills

Attention to detail

Customer focus

Judgement & integrity

Stakeholder engagement

Tools

eduPay

APS

SSMS

MS Excel

MS Word

Job description

The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. In this context, the VCAA is responsible for developing high-quality curriculum and assessment products and services. The VCAA is a registered foundational and senior secondary awarding body with the Victorian Registration and Qualifications Authority (VRQA).

• curriculum, assessments and courses for school-aged students
• learning, development and assessments which relate to early childhood

Corporate Services Division

Corporate Services Division provides enabling services to support the operation of the VCAA with communications, engagement, data and analytics, legal policy, finance, human resources, technology infrastructure and applications.

Corporate Services is focussed on delivering high quality, innovative services and operating as a strong collaborative partner to the Curriculum and Assessment Divisions to support delivery of the VCAAs vision and mission.

The VCAA Human Resources Unit is responsible for the effective and efficient delivery of human resource services and payroll processes for the VCAA. This involves ensuring all legal and compliance obligations are met and that processes are managed to ensure data integrity and service quality.

Attributes

• Strong attention to detail and a commitment to accuracy.
• Customer-focused, with a professional and responsive approach to service delivery.
• Demonstrates sound judgement, discretion and integrity when handling sensitive information.
• Builds effective working relationships with colleagues and stakeholders.

Role Purpose

The Workforce Coordinator supports the delivery of HR policies, systems and processes, while ensuring accurate and timely payroll processing. Working collaboratively across teams and with a customer-centric approach, the role provides high-quality operational HR support, advice and guidance to stakeholders.

Responsibilities

• Deliver payroll coordination services, including the preparation, processing, reconciliation and reporting of payroll, to ensure accurate and timely payments to VCAA sessional and casual employees.
• Provide technical advice and operational support in relation to payroll, HR systems, recruitment and workforce administration processes.
• Interpret and apply HR policy and procedures and provide accurate advice to managers and staff on payroll, recruitment and staffing matters.
• Support the delivery of recruitment activities through the provision of administrative advice, coordination and process support.
• Maintain and work with workforce data and relational databases, including the extraction, manipulation and reporting of data, and the development of customised Excel and Access tools where required.
• Contribute to financial administration activities, including reporting, reconciliations, procurement and invoicing, to support HR operations.
• Undertake other duties consistent with the role, as directed by the HR Manager.

Experience and qualifications

• Demonstrated knowledge of contemporary human resources theory, practices, policies and procedures.
• Well-developed interpersonal and stakeholder engagement skills, with the ability to build and maintain effective working relationships across business areas, functions and organisations.
• Ability to interpret and apply HR policies, procedures and systems in a consistent and practical manner.
• Strong organisational skills, with the ability to manage competing priorities and deliver accurate and timely outcomes.
• Commitment to customer service, with the ability to provide clear, timely and professional advice to staff and managers.
• Experience using HR information systems and related workforce management tools.
• Experience using eduPay, APS, SSMS, MS Excel and Word, and computer proficiency.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Victor Matus on [e-mail].

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks.

Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 29-Oct-2026