Winery Operations Administration Assistant

Calabria Family Wines; Griffith City; On-site; AUD 52,000 - 68,000; Full time

Benefits offered by this job

Iconic wine brands access

Family‑oriented culture

Remote area housing salary packaging

YOU Day – wellbeing day

Exclusive wine privileges

Job summary

Calabria Family Wine Group is seeking a Winery Operations Administration Assistant to support the Winery Operations, QHSE and Winemaking teams at the Hanwood Winery. This full-time role offers a dynamic, busy environment and the chance to contribute to quality assurance and supplier documentation.

You will coordinate admin tasks, maintain registers and certificates, and help with audits and vintage periods, while working with a friendly, family‑driven culture and strong industry partners.

Qualifications

• Strong attention to detail and accurate record-keeping.
• Good organisational skills and the ability to follow up actions.
• Clear written and verbal communication skills.
• Sound Microsoft Office skills, including Word, Excel, Outlook and Teams.
• Previous administration experience in a busy workplace.
• Full Driver's License.

Responsibilities

• Provide administration support across Winery Operations, QHSE and Winemaking.
• Assist with operational planning, projects and action follow-up.
• Maintain QA documents, registers, specifications and certificates.
• Maintain approved supplier records, spray diaries and Sustainable Winegrowing Australia grower certificates.
• Assist with audits, traceability exercises, mock recalls and corrective actions.
• Coordinate samples, external testing, purchase requests and supplier documentation.
• Communicate with suppliers, contractors and external service providers.
• Help manage competing priorities and provide support during vintage and other busy periods.

Skills

Attention to detail

Record keeping

Organisational skills

Written & verbal communication

MS Office

Tools

Word

Excel

Outlook

Teams

Job description

Winery Operations Administration Assistant

Calabria Family Wine Group is a proudly multi‑generation, 360° Australian wine business, built on over 80 years of craftsmanship, innovation and family legacy. From vineyard to bottle, sales to national distribution, we manage every stage of the winemaking & production journey, giving our people the rare opportunity to experience the full scope of the industry.

Led by the third generation, the business has grown from its Riverina roots into a nationally recognised portfolio spanning into the Barossa Valley. Our acquisitions of iconic Australian wineries; McWilliam’s Wines and Deakin Estate, have further strengthened our position, supported by premium sales distribution partnerships with brands such as Groupe Bollinger, Villa Maria, Tahbilk, Ponting, DOW’s and more.

With export reach to 40+ countries, a strong and diverse brand portfolio, award‑winning wines and a collaborative, family‑driven culture, Calabria Family Wine Group offers a dynamic, secure and rewarding workplace where you can grow, be challenged and make an impact.

This is a full-time position based at our Hanwood Winery. The successful applicant will be practical, adaptable and comfortable working in a busy operational environment.

If you are organised, dependable and enjoy supporting a team, we would like to hear from you.

KEY RESPONSIBILITIES:

Provide administration support across Winery Operations, QHSE and Winemaking

Assist with operational planning, projects and action follow-up

Maintain QA documents, registers, specifications and certificates

Maintain approved supplier records, spray diaries and Sustainable Winegrowing Australia grower certificates

Assist with audits, traceability exercises, mock recalls and corrective actions

Coordinate samples, external testing, purchase requests and supplier documentation

Communicate with suppliers, contractors and external service providers

Help manage competing priorities and provide support during vintage and other busy periods

REQUIREMENTS:

Full Driver's License

Previous administration experience in a busy workplace.

Strong attention to detail and accurate record-keeping skills.

Good organisational skills and the ability to follow up actions.

Sound Microsoft Office skills, including Word, Excel, Outlook and Teams.

Clear written and verbal communication skills.

The ability to manage competing priorities and meet deadlines.

A professional approach to confidential information.

A willingness to assist across different teams when required.

PREFERRED BUT NOT ESSENTIAL:

Experience in a winery, food or beverage manufacturing, WHS, quality assurance or another regulated environment would be an advantage. Experience using EZY Wine or document control and quality systems would also be highly regarded.

BENEFITS:

Work with Iconic Australian Wine Brands: Be part of the success behind renowned names such as Calabria, McWilliam’s and Deakin Estate

Collaborative Family-Oriented culture

Remote Area Housing Salary Packaging

YOU Day- A Day just for you dedicated to your personal wellbeing

Exclusive Wine Privileges: Access special employee discounts and generous annual product allowance

Retail Perks: Unlock exclusive discounts and vouchers from leading Australian retailers

Employee Referral Incentive

Recognition & Rewards

Competitive Remuneration Package

While we thank all applicants for their interest in these roles, only shortlisted candidates will be contacted.