Weighbridge & Logistics Coordinator | Sancrox

Heidelberg Materials AG; Port Macquarie; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Uniforms & PPE

Career development

Training opportunities

Job summary

Heidelberg Materials is seeking a Weighbridge & Logistics Coordinator at Sancrox Quarry, just west of Port Macquarie. This permanent full-time role focuses on weighbridge operations, fleet coordination, and robust administration to support site logistics.

Reporting to Quarry Management, you will manage documentation, supplier relations and reporting while gradually expanding into sales loader responsibilities as systems evolve.

Qualifications

• Experience in logistics, transport scheduling or fleet coordination.
• Willingness to learn SAP/MYOB/Xero and other business systems.
• Attention to detail and accuracy with invoices and records.

Responsibilities

• Operate weighbridge and process outgoing load tickets.
• Plan daily Truck & Dog fleet allocation.
• Maintain compliance documentation and reporting.
• Handle purchase orders, invoicing and reconciliations.
• Support dispatch and customer service.
• Learn to operate the sales loader as trained.

Skills

Logistics

Fleet coordination

Administration

Compliance reporting

SAP

MYOB

Xero

Education

Business administration

WHS/regulatory reporting

Tools

SAP

MYOB

Xero

Job description

Weighbridge & Logistics Coordinator
Sancrox Quarry | Permanent Full-Time

Own the fleet. Own the numbers. Own the outcome.

An exciting opportunity exists for a Weighbridge & Logistics Coordinator to join our team at Sancrox Quarry, located approximately 15 minutes west of Port Macquarie.

This role sits at the centre of our site's operations - coordinating our transport fleet, managing weighbridge and administration systems, and keeping our compliance and reporting on track.

We’re looking for someone with a background in logistics or fleet coordination, business or compliance administration, and confident, everyday use of technology.

Reporting to the Quarry Manager, this permanent full-time position is suited to an organised, self-driven individual who takes initiative, thinks ahead, and is comfortable owning a broad and varied workload. The role involves early morning starts, working Monday to Friday, with occasional Saturday work as required by business needs.

This is primarily a weighbridge, logistics and administration role, with the opportunity to learn and operate the sales loader from time to time as you build your skills. Looking ahead, as the business rolls out newer technology there may also be opportunities to take on remote weighbridge responsibilities, so a willingness to adapt as our systems evolve will be valuable.

Key Responsibilities

Operate the weighbridge and process all outgoing load tickets accurately and efficiently

Plan and coordinate the daily allocation and scheduling of the Truck & Dog fleet, adjusting quickly as conditions change

Build and maintain strong working relationships with haulage contractors, transport providers and suppliers

Manage purchase orders, cartage adjustments, invoicing and reconciliation

Maintain compliance documentation and reporting, including WHS, environmental and quarrying regulatory requirements

Own site administration systems and digital records, including SAP (or similar) and Microsoft Office

Identify opportunities to improve site processes and reporting, and take the initiative to implement them

Deliver outstanding customer service to drivers, contractors, suppliers and internal stakeholders

Support sales and dispatch activities, including customer invoices, delivery dockets and providing documentation

Learn to operate the sales loader over time, assisting with operational duties from time to time as trained and licensed

About You

To be successful in this role, you will have:

Experience in logistics, transport scheduling or fleet coordination, ideally allocating vehicles or resources against changing daily demand

Candidates without direct logistics experience are encouraged to apply, as full training and support will be provided.

A background in business administration, compliance administration or WHS/regulatory reporting

Strong, confident use of technology - comfortable with business systems such as SAP, MYOB, Xero or similar, and quick to pick up new digital tools and platforms

A self-driven approach, taking ownership of your work and looking for better ways to get things done

The confidence to coordinate other people’s work, solve problems independently and think strategically about the bigger picture

Excellent customer service and communication skills, comfortable dealing with drivers, contractors and customers

Strong attention to detail and accuracy, particularly when processing documentation, invoices and compliance records

What We Offer

Competitive hourly rate, plus superannuation and applicable penalty rates for overtime worked (dependent on qualifications and experience)

Genuine investment in your development - training, mentoring and a pathway to take on greater responsibility within the site

Company-provided uniforms and PPE

Career development opportunities within a recognised global organisation

Ongoing training and professional development

About Heidelberg Materials

Heidelberg Materials is one of the world’s leading suppliers of building materials and construction solutions. We are committed to fostering a diverse and inclusive workplace where everyone feels valued and respected.

We welcome applications from people of all backgrounds, including Indigenous Australians, people living with disability, people from culturally and linguistically diverse communities, and members of the LGBTQIA+ community.