Warehouse, Purchasing & Facilities Coordinator

Pentana Solutions; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Pentana Solutions Pty Ltd in Melbourne is seeking a hands-on Procurement & Facilities Coordinator who will look after purchasing, the warehouse, and the Head Office facilities. You’ll source equipment, manage supplier relationships, track stock and assets, and ensure a safe, well-maintained workplace.

You’ll report to the National Procurement & Facilities Manager, may lead team members, and act as the face of how we care for people, collaborating with staff, suppliers and building owners to keep

Qualifications

• Proven experience in purchasing, warehouse and receiving.
• Strong supplier management and negotiation skills.
• Solid understanding of health and safety regulations with relevant certifications.
• Knowledge of asset and inventory control; keen eye for detail.
• Excellent organization, planning and time management.
• Outstanding communication, presentation and people skills.
• Punctual, reliable and proactive.

Responsibilities

• Handle purchasing, warehouse, and facilities coordination.
• Source equipment, goods and services and manage supplier relationships.
• Maintain stock, assets and price records; use Pronto and Outlook.
• Lead team members in warehouse and purchasing as needed.
• Ensure office safety and regulatory compliance.
• Coordinate building issues with contractors and landlord.
• Provide timely data and reporting; support cost savings targets.

Skills

Purchasing experience

Warehouse & receiving

Supplier management

OH&S compliance

Fire Warden & First Aid certificates

Organization & planning

Communication & teamwork

Punctuality & reliability

Tools

Pronto

Outlook

Job description

Pentana Solutions has been powering the Australian automotive industry for over 50 years. We're continuing to invest significantly in our product, further enhancing our existing platform with a modern AI-led approach. Around 1 in 3 of our staff use internal AI tools every business day. The work is real, the customers are demanding, and we're hiring.

The opportunity:

You'll look after purchasing, the warehouse and the facilities at our Head Office. You'll source equipment, goods and services, manage supplier relationships, keep stock and assets accurate, and make sure our office is safe and well maintained. You'll report to the National Procurement & Facilities Manager and may lead team members in the warehouse and purchasing space.

This is a hands‑on coordination role. You'll plan what we buy and when, keep deliveries and stock on track, hold the standards, and be the first point of contact when something on site needs fixing.

Why this role exists right now:

Every team at Pentana relies on Procurement & Facilities, whether it’s the right equipment, stock arriving on time, a safe office or a building issue that needs sorting. Our team is open to all staff and guests, so this role is the face of how we look after people. You'll work with every department, and with the suppliers, contractors and landlord who keep the business running

What you'll bring:

• Proven experience in purchasing, warehouse and receiving, or a similar role. You understand how goods are sourced, received, recorded and dispatched.

• Strong supplier management and negotiation skills. You always get a second quote and build relationships with reliable suppliers.

• A solid understanding of health and safety regulations, and an OH&S certificate, Fire Warden training and a valid First Aid certificate. You'll also be expected to hold a Chief Fire Warden and First Aid certificate.

• A keen eye for detail. You keep inventory, asset and pricing records accurate, and you're confident in systems such as Pronto and Outlook.

• Excellent organisation, planning and time management, with good problem‑solving skills.

• Outstanding communication skills. You're well presented and work well with staff, customers and guests, and you can coach and motivate team members.

• Punctual, reliable and trustworthy, and you work with passion and enthusiasm.

What to expect:

Two things to know going in. First, this is a hands‑on role. You'll receive and check deliveries, pick and pack orders, lift light to medium weight items, keep the warehouse clean and organised, lead our Fire Wardens and First Aiders, and step in on building and facilities issues. If you want a desk‑only procurement role, this isn't the fit.

Second, accuracy and timeliness matter. Purchasing duties have a 24‑hour turnaround, and you'll work to an agreed savings target. If you like clear standards and getting things right the first time, you'll do well here.

What's in it for you:

• Variety. One day you're negotiating with a supplier, the next you're managing stock, assets or a building repair.

• Meaningful work. You'll keep the people and teams at Pentana equipped, safe and supported.

• Real ownership. Purchasing, warehouse and facilities are yours to run, within the authority levels in our employee handbook.

• Work that's valued. Our values of Enjoyment, Respect, Integrity, Trust, Communication and Honesty guide how we work.

We're all about celebrating diversity and creating an inclusive, respectful team. We welcome applications from people of all backgrounds, including Indigenous Australians, people of colour, LGBTIQA+, and those with disabilities.