Warehouse & Logistics Coordinator

The Pops Group; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Weekday day shift

Stable full-time role

Safety-focused culture

Lead logistics improvements

Key management role

Facility relocation

Job summary

Pool Pro is seeking a Warehouse & Logistics Coordinator to oversee transport and distribution activities, ensuring accurate and timely customer deliveries. You will manage the fleet, coordinate external freight, monitor costs and service levels, and collaborate with internal teams to achieve excellent outcomes.

The role emphasizes proactive leadership, continuous improvement, and compliance across WHS and chain of responsibility, with relocation plans to a new facility on the horizon.

Qualifications

• Experience as a Transport Planner or Logistics Coordinator.
• Strong planning and problem-solving abilities.
• Excellent communication with stakeholders.
• Knowledge of freight and distribution processes.

Responsibilities

• Coordinate transport and distribution to ensure on-time deliveries.
• Schedule daily truck runs and book freight with providers.
• Monitor costs, service levels and vehicle utilization.
• Liaise with drivers, sales teams and other internal stakeholders.
• Maintain safety and compliance with Workplace Health & Safety rules.
• Identify continuous improvements to cut costs and boost efficiency.

Job description

Warehouse & Logistics Coordinator for a Leading National Pool Industry Supplier

Pool Pro is one of Australia's leading wholesale suppliers of pool chemicals and related products. We are seeking an experienced and driven Transport & Logistics operator to take ownership of our transport and distribution operations.

This is a pivotal role focused on managing our fleet, coordinating freight movements, optimising transport efficiency, and maintaining strong relationships with external freight providers.

The position is currently based at our Milperra facility, with operations scheduled to relocate to a purpose-designed site in Ingleburn in the coming months. Candidates should be willing and able to work from both locations during the transition period.

What We Offer

• Monday to Friday day shift only, promoting a great work-life balance
• Stable, full-time role with a growing Australian business
• Supportive team culture with a strong focus on safety
• Opportunity to lead and improve logistics and transport operations
• A key management role within a respected industry leader
• Exciting opportunity to be part of our transition to a new purpose-designed facility

About the Role

As the Warehouse & Logistics Coordinator, you will be responsible for overseeing all transport and distribution activities to ensure customer deliveries are completed accurately, efficiently and on time.

You will manage the daily scheduling and utilisation of company trucks and vans, coordinate external freight partners, monitor freight costs and service levels, and work closely with internal stakeholders to deliver exceptional customer outcomes. This role requires a proactive leader who can balance operational demands while driving continuous improvement across the logistics function.

Key Responsibilities

• Manage and coordinate all transport and logistics operations across the business with a knowledge of transport operations and Dangerous Goods.
• Managing data entry and logistics systems to ensure accurate and timely information.
• Schedule and optimise daily delivery runs for a company fleet of trucks, while also booking freight with providers and carriers.
• . Liaising with internal teams, including drivers and our sales team, to ensure the smooth execution of deliveries.
• . Providing excellent customer service by addressing inquiries and resolving issues in a timely manner.
• Oversee vehicle utilisation, compliance, maintenance scheduling and transport efficiency.
• Build and maintain strong relationships with external freight providers and carriers.
• Coordinate freight bookings, tracking, collections and deliveries.
• Monitor freight performance, delivery outcomes and transport costs.
• Maintain high levels of customer service through effective communication and problem resolution.
• Identify and implement continuous improvement initiatives to enhance efficiency, service levels and cost control.
• Ensure compliance with all Workplace Health & Safety requirements, Chain of Responsibility obligations and company policies.
• Provide support and oversight to warehouse dispatch activities as required.

Skills & Experience

To be successful in this role, you will possess:

• Previous experience as a Transport Planner, Transport Coordinator, Fleet Allocator, Dispatcher, Transport Scheduler, Despatch Coordinator or Logistics Coordinator.
• Demonstrated experience managing fleet operations and transport scheduling.
• Experience working with third-party freight providers and carriers.
• Strong knowledge of logistics, freight and distribution processes.
• Excellent planning, organisational and problem-solving skills.
• Strong communication and stakeholder management abilities.
• Proven ability to prioritise competing demands in a fast-paced environment.
• High attention to detail and a commitment to delivering exceptional customer service.
• Forklift Licence highly regarded.
• Commitment to workplace safety and operational excellence.

About You

You are an organised, commercially minded logistics professional who thrives in a fast-paced environment. You take pride in delivering outstanding service, building strong working relationships, and ensuring transport operations run smoothly and efficiently.

You are a proactive problem solver with a hands-on approach when required, while maintaining a strong focus on planning, coordination, compliance and continuous improvement.