Warehouse Administration Officer

O; Sydney; On-site; AUD 43,000 - 58,000; Full time

Benefits offered by this job

Friendly and supportive team

Ongoing learning and development

Reward and recognition programs

Career development opportunities

Job summary

O’Brien Glass is seeking a Warehouse Administrator at the Padstow Distribution Centre in Sydney. You will deliver warm, professional customer service to Wholesale customers and support stock checks, invoicing, and general administration in a fast-paced environment.

The role offers a 7:00am–3:00pm shift, ongoing training, internal career pathways, and a friendly team culture with opportunities for growth and relocation to a larger site in 2027.

Qualifications

• Experience in Administration or Customer Service.
• Warehouse or distribution background preferred.
• Proficiency in Microsoft Office.

Responsibilities

• Provide warm, professional customer service face-to-face and over the phone.
• Process EFTPOS payments and complete invoicing and basic reporting.
• Maintain stock spreadsheets and coordinate pick slips.
• Coordinate and maintain timesheets for casual staff and support onboarding.

Skills

Customer service

Administration

Microsoft Office

Stock control

Tools

Medius

Excel

ERP systems

Job description

Are you wanting to work for an organisation that values their people, invests in communities and has a commitment to our environment? Do you share a passion for maintaining a continual focus on Making a Difference with Real Care to customers and employees? If this sounds like you, then we have your next opportunity.-Sydney Distribution Centre | $31.11ph + Super | Monday–FridayO’Brien Glass are seeking an experienced Warehouse Administrator with strong Customer Service capability to support our Wholesale team at the Padstow Distribution Centre. If you thrive in a fast‑paced environment, enjoy helping customers and want genuine career growth, this role offers an exciting opportunity.You’ll play a key role in delivering excellent service to Wholesale customers purchasing glass products, while supporting smooth warehouse operations and administration.Why Build Your Career with O’Brien$31.11 per hour + SuperDayshift: 7:00am–3:00pm , with flexibility when operational needs changeOngoing training, development and internal career pathwaysSupportive, inclusive team cultureIncentive & recognition programsCommunity service & volunteering leaveEmployee discounts across O’Brien services & partner brandsFuture relocation to our Badgerys Creek National Distribution Centre (2027) — a modern, purpose‑built facility supporting long‑term growthWhat You’ll Be DoingProvide warm, professional customer service face‑to‑face and over the phoneCheck stock availability using internal systemsProcess EFTPOS paymentsComplete general administration dutiesMaintain accurate stock spreadsheetsCreate and confirm pick slipsComplete invoicing and basic reportingBook and consign transport when requiredBuild strong internal and external stakeholder relationshipsAdditional ResponsibilitiesAlongside core warehouse administration, you will also:Support Emergency Freight by preparing paperwork, labels and ensuring same‑day dispatch requirements are metManage invoice processing (Medius), including coding, tracking, updating files and resolving discrepanciesProcess Wholesale credit notes , confirm returns and assist with specific Wholesale admin tasks when requiredCoordinate and maintain timesheets for casual employees and support timesheet administration across the DCArrange driver accommodation bookings and maintain accurate recordsAssist with new starter and casual onboarding , including induction paperwork and documentationUndertake cross‑training in Containers , developing capability to support container workflows and provide coverage when neededProvide general DC administrative support , including data entry, reporting, filing and assisting other teams during busy periodsAbout YouExcellent written and verbal communication skillsPrevious experience in Administration and/or Customer Service (ideally within a warehouse or distribution environment)Strong customer service capabilityAbility to thrive in a fast‑paced environmentExcellent time management and attention to detailProficiency in Microsoft Office (Word, Excel, PowerPoint)Able to work autonomously and collaborativelyA desire to learn, grow and build your career with O’Brien GlassThe PerksFriendly and supportive teamOngoing learning and developmentReward and recognition programsGenuine career development opportunitiesYou must have Full Australian Work Rights to be considered.-If you meet the above criteria and you’re seeking a rewarding career with a nationally recognised household brand, then we would love to hear from you. Apply Now!At O'Brien , we put our customer at the heart of everything that we do, serving more than 360,000 Customers each year, 24 hours a day, 7 days a week, 365 days a year. O'Brien is also part of Belron , worldwide leader in vehicle glass repair, replacement and recalibration services, operating in 40 countries across 6 continentsPrivacy: To review and consider your application, O'Brien collects personal information. To understand what is collected and why, carefully review the Applicant Privacy Notice presented during your online application and/or review our Privacy Policy and Terms of Use .Agencies: O'Brien does not accept unsolicited resumes or outreach from recruiting agencies. Absent a signed agreement and approval from O'Brien to submit candidates to a specific requisition, we will not approve payment to any third party.