Ward Clerk – Theatre - Day Surgery

Swan Hill District Health; Swan Hill; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Gym memberships

Salary packaging

Professional development

Employee assistance

Job summary

Swan Hill District Health is seeking a Ward Clerk to join the Theatre department as a full-time administrator. The role provides high-quality admin, clerical and reception support to Peri-operative Services and the Day Procedure Unit.

You will manage admissions, bookings, referrals, theatre lists and related documentation in a fast-paced hospital setting. Applicants should have Year 12/VCE, strong data entry skills, and the ability to coordinate with clinical teams while maintaining

Qualifications

• Completion of Year 12/VCE or equivalent relevant to practice.
• Experience with theatre administration tasks including patient admissions, surgical booking documentation, data entry, and communication between clinical teams.
• Strong organisational and multitasking skills with accurate patient records and theatre scheduling.
• Commitment to person-centred care and teamwork.

Responsibilities

• Provide admin, clerical, and reception support to Peri-operative Services and Day Procedure Unit.
• Coordinate patient admissions, bookings, referrals, theatre lists, appointments and documentation.
• Support efficient delivery of surgical and procedural services.

Skills

Communication

Organisation

Data entry

Team coordination

Education

Year 12 / VCE

Tools

Hospital information systems

Job description

HS1 - Health and Allied Services, Managers Administrative Workers EBA

The Position - A rare Full-time administrative position has become available for a Ward Clerk to join our enthusiastic team of Health Professionals in the Theatre department at Swan Hill District Health. Experienced candidates who are familiar with administrative services, display strong communication and organisational skills are invited to apply for this position.

This position is an integral role, providing high-quality administrative, clerical, and reception support to the Peri-operative Services and Day Procedure Unit.

Working within a multidisciplinary team, the role is responsible for receiving and coordinating patient admissions, bookings, referrals, theatre lists, appointments, and associated documentation to support the efficient delivery of surgical and procedural services.

You Bring

• Completion of at least the Year 12/VCE or its equivalent that is relevant to the field of practice.
• Demonstrated ability to effectively manage theatre administration tasks, including patient admissions, surgical booking documentation, data entry, and communication between clinical teams, ensuring accuracy and confidentiality in a fast-paced environment.
• Strong organisational and multitasking skills, with the capability to prioritise competing demands, maintain accurate patient records, coordinate theatre schedules, and utilise hospital information systems efficiently to support smooth theatre operations.
• Committed to delivering person-centred care through respectful, professional, and collaborative interactions with patients, families, and multidisciplinary team members, while demonstrating the organisation's values of integrity, compassion, accountability, and teamwork.

Mandatory requirements (remove or add as per position description)

• Current National Police Check, or will to obtain.
• Working with Children’s Check, or will to obtain.
• NDIS worker screening check, or will to obtain.
• Evidence of immunisation records/history as part of the Health Services Act 1988, 2020 Amendment (Mandatory Vaccination of Healthcare Workers).

About Swan Hill: Swan Hill is situated in North-West Victoria. Located on the beautiful banks of the Murray River with multiple tourist attractions and community events in the surrounding region.

About Swan Hill District Health: Swan Hill District Health is a 143 bed (including Aged Care), fully integrated rural public health facility servicing a greater community of around 35,000 people. At Swan Hill District Health (SHDH), our vision is to provide connected care, best experience for our community.

SHDH is a compassionate, family friendly employer where every employee is a valued team member. Whilst encouraging and supporting work/life balance, SHDH also provides:

• A dynamic workplace
• Discounted Corporate gym memberships
• Salary Sacrifice/Packaging
• Professional Development opportunities
• Employee Assistance Program

Attract Connect Stay; our community are excited to see you and your family arrive. Let us help you connect; schools, partner employment, clubs, housing and the things that matter to you when building your new life.

Swan Hill District Health is an equal opportunity employer committed to diversity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. If you require any reasonable adjustments to the recruitment process or the role, please let us know by contacting **********@shdh.org.au

Swan Hill District Health reserve the right to interview and appoint candidates prior to this date.