VFX Production Coordinator: Scheduling, Workflow & Team Support

Industrial Light & Magic; Sydney; On-site; AUD 70,000 - 95,000; Full time

Job summary

Industrial Light & Magic (ILM) is a premier visual effects studio with studios worldwide, including Sydney. This Production Coordinator role focuses on keeping show operations organized by managing scheduling, communication, and discipline coordination.

You will report to the VFX Producer and Production Manager, serving as the information hub for the show. You will balance project needs, align crew workflows, and delegate tasks to Production Assistants while ensuring on-time delivery and high

Qualifications

• 2–3+ years in a VFX or feature animation production environment.
• Experience with ShotGrid or similar tracking tools.
• Strong organisational and communication skills.
• Ability to identify workflow bottlenecks and mitigate risks.
• Collaborative across diverse teams across multiple departments.

Responsibilities

• Collaborate with discipline supervisors to schedule work aligned with show targets.
• Establish daily/weekly processes to communicate targets and priorities to artist crews and production teams.
• Schedule, track, and manage work in ShotGrid with the PMs and producers.
• Conduct regular artist check-ins and escalate issues as needed.
• Set up turnovers, track client deliveries, and organise dailies and review sessions.
• Generate weekly progress synopses for production leadership.
• Supervise and mentor Production Assistants.
• Perform basic technical troubleshooting and run scripts for view stations.

Skills

Strong organisational skills

Excellent communication

Proactive attitude

Team collaboration

VFX industry knowledge

Education

Bachelor’s Degree in Film, Art, Communications, or equivalent

Tools

ShotGrid

Linux/Windows/Mac

Job description

Industrial Light & Magic (ILM) is a premier visual effects studio with studios worldwide, including Sydney. This Production Coordinator role focuses on keeping show operations organized by managing scheduling, communication, and discipline coordination.

You will report to the VFX Producer and Production Manager, serving as the information hub for the show. You will balance project needs, align crew workflows, and delegate tasks to Production Assistants while ensuring on-time delivery and high