Vessel Operations Officer

Leeward Group Pty Ltd; Melbourne; Sur place; AUD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Flexible work environment

Career development

Learning academy

Employee assistance

Social events

Discount program

Remuneration package

Résumé du poste

Leeward Group’s Quay Shipping unit in Australia seeks a Vessel Operations Officer to manage port calls from PDA to final invoice approval. You’ll prepare PDAs, cost estimates and quotes, and coordinate cargo operations with stevedores and terminals.

Requirements include 3–7 years in shipping agency or port operations, knowledge of CargoWise and ICS, plus strong Excel and communication skills. Based in Melbourne or Brisbane with a focus on work–life balance.

Qualifications

• 3–7 years in shipping agency, shipping line operations, port operations or maritime logistics.
• Strong understanding of port call processes for breakbulk, project and RoRo cargo.
• Experience preparing PDAs and checking port disbursement invoices.
• Working knowledge of CargoWise and ICS systems.

Responsabilités

• Prepare PDAs, obtain cost estimates and quote stevedoring, pilotage and towage.
• Lodge Impending Arrival Reports in the ICS within required windows.
• Create vessels and voyages in CargoWise and appoint agents and stevedores.
• Coordinate cargo operations with stevedores, terminals and transport providers.
• Provide daily berthing updates and finalise disbursement accounts.

Connaissances

PDAs

CargoWise

ICS

Excel

Communication

Coordination

Formation

Tertiary qualification in maritime, logistics or business

Outils

CargoWise

Integrated Cargo System (ICS)

Description du poste

"Rare opportunity to join an expanding Global Network"

with great work/life balance - based in Melbourne or Brisbane

• Diverse, inclusive and supportive work environment - ongoing training and career development opportunities

What's on offer?

A hands-on role with Quay Shipping, part of the Leeward Group, where you'll work alongside like-minded, high-performing people. You'll be led and mentored by an experienced operations team that wants you to learn and grow your shipping industry skills. Your success and achievements are valued, and your hard work and dedication will be rewarded. We care deeply about our people and run support programs to help our staff find job satisfaction and personal fulfilment. Here's what you get:

• A flexible work environment that values work/life balance
• A fantastic opportunity to build your career in vessel operations and shipping agency
• Great team culture
• Access to our learning academy with over 80,000 courses
• Extensive Employee Assistance Program
• Social events
• Employee discount program, including discounts on everyday needs and memberships
• Employee reward and recognition program
• Top-notch remuneration and benefits package

About the Role:

Quay Shipping represents international principals in Australia across breakbulk, project cargo, car carrier and RoRo trades. As the Vessel Operations Officer, reporting directly to the Head of Operations, you'll own each port call from the proforma disbursement account (PDA) through to final invoice approval. You'll be involved in:

• Preparing PDAs, obtaining port and marine cost estimates, and quoting stevedoring, pilotage and towage
• Lodging Impending Arrival Reports in the Australian Border Force Integrated Cargo System (ICS) within the required window
• Creating vessels and voyages in CargoWise and appointing husbandry agents and stevedores
• Coordinating cargo operations with stevedores, terminals, port captains and transport providers, including attending pre-operations meetings
• Providing daily berthing updates to principals and issuing arrival and departure reports
• Arranging vessel support services - crew changes, medical visits, fresh water, spare parts and cash to master
• Managing biosecurity requirements, including BMSB treatment and biofouling documentation
• Managing husbandry agent performance against agreed service levels
• Identifying and managing risks to schedule integrity, including rotation changes, berth delays and weather
• Running the marine incident response process for any injury, cargo damage or near miss
• Verifying all port and service invoices against the approved PDA and finalising disbursement accounts for Trade Accounts
• Keeping vessel folders, checklists and CargoWise records accurate and complete

About You:

The successful candidate will be an experienced shipping professional who has:

• 3-7 years' experience in shipping agency, shipping line operations, port operations or maritime logistics
• A strong understanding of port call processes for breakbulk, project and RoRo cargo
• Experience preparing PDAs and checking port disbursement invoices
• Experience working with stevedores, terminal operators and husbandry agents
• Working knowledge of theICS and CargoWise (or similar agency systems)
• Knowledge of Australian maritime, border and biosecurity requirements
• Commercial awareness and sound judgement in an operational environment
• Decisive problem-solving skills and the ability to perform under time pressure
• Strong written and verbal communication skills
• High attention to detail and confidence with Excel and structured checklists
• Availability for after-hours contact when assigned vessels are in port or a disruption requires it
• A tertiary qualification in maritime, logistics or business is desirable but not essential

Want to Find Out More?

Website: wwwquay-shipping.com

Questions: *******@leeward-group.com.au

Leeward Group and its entities are an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment with any entity in Leeward Group is subject to the satisfactory outcome of a National Criminal Records (Police) Check.