Vendor Programs Coordinator

Compnow; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Birthday leave

5 weeks leave annually

Employee discounts on IT equipment

Training programs

Long term career pathways

Job summary

Compnow is seeking a Vendor Programs Coordinator to support and optimise vendor programs, claims processes and marketing operations. You will work with vendors, sales, finance and marketing to ensure funding activities, incentives and vendor programs are managed accurately and efficiently in a dynamic environment.

The role emphasises data handling, administration, invoicing and stakeholder engagement, with opportunities to influence process improvements and contribute across multiple

Qualifications

• Experience in administration, coordination or operations support.
• Strong MS Office skills, especially Excel.
• Excellent attention to detail and accuracy in financial/admin processes.
• Strong organizational skills and ability to manage multiple priorities.
• Confident building relationships with vendors and internal stakeholders.
• Analytical mindset with interest in data and reporting.
• Proactive and eager to learn new systems and programs.
• Able to work autonomously in a fast-paced environment.
• Experience with invoicing, claims management or financial reconciliation preferred.
• Experience with vendor programs, rebates or MDF funding advantageous.

Responsibilities

• Coordinate vendor claims and rebate processes from submission to reimbursement.
• Manage vendor portals, funding programs and proof of execution requirements.
• Administer sales incentive programs and track program performance.
• Process invoicing, financial documentation and maintain accurate records.
• Provide reporting, data analysis and reconciliation support across vendor activities.
• Build relationships with vendors, sales teams, finance and internal stakeholders.
• Support vendor events, promotions and marketing initiatives.
• Coordinate merchandise requirements and vendor contributions for events/campaigns.
• Identify process improvements and drive operational efficiency.
• Assist with special projects and smaller vendor initiatives as experience develops.

Skills

Administration

Coordination

Excel

Attention to detail

Stakeholder management

Data analysis

Problem solving

Autonomy

Vendor programs

Invoicing

Tools

Microsoft Excel

Job description

About Compnow

At Compnow, we're more than a leading Australian technology provider. We're a team of innovators, problem-solvers, and trusted advisors helping organisations unlock the full potential of technology.

For more than three decades, we've partnered with businesses across the country to deliver tailored IT solutions, from end-user computing and managed services to complex infrastructure, cloud, cybersecurity, and lifecycle solutions. Our success has been built on strong relationships, exceptional customer experiences, and a commitment to doing what we say we'll do.

As a privately owned and nationally recognised technology business, we've created a culture where people are empowered to make an impact, challenge the status quo, and build rewarding long‑term careers. We know that great people are the key to our success, which is why we invest heavily in our team, celebrate achievements, and create genuine opportunities for growth.

Why Compnow?

Every Voice Counts – When you join our team, your skills and ideas will be welcomed.

Be Remarkable – Your contribution is key to our success. You don’t stop growing, neither do we.

Do What’s Right – We make a point of keeping our skills current and increasing our impact.

Create Connections – Your manager acts as a mentor to help guide you and your career.

Our business rewards hard‑work and initiative. We supply you with the building blocks you need to grow. Internal career opportunities are possible in the long term to grow with our company.

Perks And Benefits

• A free day of leave on your birthday
• Five weeks annual leave incentive
• Employee discounts on IT equipment and hundreds of well known brands
• Training programs designed for you
• Long term career pathways

What you’ll do?

As a Vendor Programs Coordinator, you'll play a key role in supporting Compnow's vendor programs, claims processes and marketing operations. Working closely with vendors, sales, finance and marketing teams, you'll ensure funding activities, incentives and vendor programs are managed accurately and efficiently while helping maximise value for the business. This role is ideal for someone who enjoys working with data, administration, financial processes and stakeholder relationships in a fast-paced environment.

• Coordinate vendor claims and rebate processes from submission through to reimbursement.
• Manage vendor portals, funding programs and proof of execution requirements.
• Administer sales incentive programs and assist with tracking program performance.
• Process invoicing, financial documentation and maintain accurate records.
• Provide reporting, data analysis and reconciliation support across vendor activities.
• Build strong relationships with vendors, sales teams, finance and internal stakeholders.
• Support vendor events, promotions and marketing initiatives.
• Coordinate merchandise requirements and vendor contributions for events and campaigns.
• Identify opportunities for process improvements and greater operational efficiency.
• Assist with special projects and take ownership of smaller vendor initiatives as experience develops.

What you’ll bring?

• Previous experience in an administration, coordination, operations support or customer-facing support role.
• Strong Microsoft Office skills, particularly advanced Excel capabilities.
• Excellent attention to detail and a high level of accuracy when managing financial and administrative processes.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Confidence building relationships with vendors, executives and internal stakeholders.
• Strong analytical and problem-solving skills with an interest in data and reporting.
• A proactive attitude with the curiosity and willingness to learn new systems, technologies and vendor programs.
• Ability to work autonomously and thrive in a fast-paced environment.
• Experience with invoicing, claims management, financial administration or reconciliations will be highly regarded.
• Experience working with vendor programs, rebates, MDF funding or technology vendors will be advantageous.

What else do you need to apply?

• Travel on-site to our office in Notting Hill.
• Must be an Australian resident available to work full time without restrictions.

Compnow will provide and require all successful applicants to complete a current National Police Check as well as a new or updated state-based Working With Children Check.

We are dedicated to a welcoming, inclusive and diverse workplace for everyone - built on merit, great work, ethics and character. And finally – have you made it this far and don’t meet every single requirement? Don’t count yourself out just yet – you may be exactly the person we are looking for and encourage your application.

All submissions will be treated with the strictest confidence. No phone, email, or agency requests. We are a 2026 Circle Back Initiative Employer – we commit to respond to every applicant.