Travel Expense Officer

The University of Western Australia; Perth; On-site; AUD 87,000 - 96,000; Full time

Job summary

The University of Western Australia is seeking a Travel and Expenses Administrator to provide end-to-end support for employee expense claims, corporate card administration, policy guidance, and resolving system and process enquiries.

You will review and audit expense transactions for compliance with policies and funding requirements, and work with a diverse stakeholder group to deliver accurate, timely processing and excellent customer service.

Qualifications

• Relevant qualification in accounting, finance, business administration, or equivalent.
• Experience in finance, accounts payable, or financial administration.
• Strong analytical and data accuracy skills.
• Excellent communication and stakeholder management.
• Proficiency in financial systems and MS Office.

Responsibilities

• Provide end-to-end support for travel and expense processes, including employee expense claims, corporate card administration, policy guidance, and resolving system and process enquiries.
• Review and audit expense transactions to ensure compliance with financial policies, funding requirements, and internal controls, maintaining high standards of accuracy and accountability.
• Build strong relationships across the University while identifying opportunities for process improvement and delivering exceptional customer service to a diverse stakeholder group.

Skills

Analytical skills

Stakeholder management

Communication

Attention to detail

Education

Accounting/Finance qualification

Tools

Microsoft Office

Financial systems

Job description

About The University of Western Australia

The University of Western Australia (UWA) is one of Australia's leading universities and has an international reputation for excellence in teaching, learning and research.It has almost 24,000 students enrolled across four...

• Play a key role in supporting financial governance and compliance at one of Australia's leading universities.


• Join a collaborative Finance team delivering exceptional customer service and continuous process improvement across the University.


• Full-time (1 FTE) appointment on an ongoing basis.


• Base salary range: Level 5, $86,540 – $95,920 p.a. plus 17% superannuation.

About the area

Finance supports the University’s financial stewardship through strategic advice, financial management, procurement, compliance, and operational services. Working across the institution, the team partners with staff, students, and leaders to ensure sound financial practices, informed decision-making, and outstanding service delivery.

The Travel and Expenses function plays a vital role in supporting University staff with travel, corporate card, and expense management processes, ensuring compliance, accuracy, and a positive user experience.

About the opportunity

• Provide end-to-end support for travel and expense processes, including employee expense claims, corporate card administration, policy guidance, and resolving system and process enquiries.


• Review and audit expense transactions to ensure compliance with financial policies, funding requirements, and internal controls, maintaining high standards of accuracy and accountability.


• Build strong relationships across the University while identifying opportunities for process improvement and delivering exceptional customer service to a diverse stakeholder group

About you

• Relevant qualification in accounting, finance, business administration, or an equivalent combination of education, training, and relevant experience.


• Demonstrated experience in a finance, accounts, expenses, accounts payable, or financial administration environment, with strong knowledge of financial processes and compliance requirements.


• Strong analytical, organisational, and problem-solving skills, with a high level of accuracy and attention to detail.


• Well-developed communication and stakeholder management skills, with a commitment to delivering outstanding customer service.


• Proficiency in financial systems and Microsoft Office applications, with the ability to work independently, manage competing priorities, and contribute positively within a collaborative team.

Note

As part of the recruitment process, candidates will be required to complete declarations in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence. A current National Police Clearance will be required by the successful applicant.

Closing date: 11:55 PM AWST on Monday, 28 September 2026

This position is only open to applicants with relevant rights to work in Australia

If you have queries relating to your application, please contact the individual named in the advertisement. To enable a quick response, please include the 6-digit job reference number.

About the University

The University of Western Australia (UWA) is ranked among the top 100 universities in the world and a member of the prestigious Australian Group of Eight research intensive universities. With a strong research track record, vibrant campus and working environments, supported by the freedom to innovate and inspire, there is no better time to join Western Australia’s top university.

Our commitment to inclusion and diversity

UWA is committed to a diverse workforce and an equitable and inclusive workplace. We are committed to fostering a safe environment for all, including Aboriginal and Torres Strait Islander people, women, those from culturally and linguistically diverse backgrounds, the LGBTIQA+ community, and people living with disability.

If you require any reasonable adjustments, we encourage you to advise us at the time of application. Alternatively, you can contact us for assistance during the recruitment process.