Training & Compliance Officer

AESTEC SERVICES; Gladstone Regional; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Early finish Friday 1:00pm

Job summary

Aestec Services in Gladstone, Queensland is seeking a trained and proactive Training & Compliance Officer for a full-time, 40-hour week role. You will coordinate training, maintain compliance and support workforce development across project sites.

Reporting to the HR Specialist, you will manage inductions, renewals, and liaise with employees, management and external providers to keep qualifications up-to-date.

Qualifications

• Experience in a training administration, HR, compliance or similar administrative role.
• Strong organisational skills and excellent attention to detail.
• The ability to juggle multiple priorities and manage changing deadlines.
• An understanding of local project sites and the importance of keeping workforce competencies and compliance up to date.
• The ability to plan ahead and stay on top of upcoming training and competency renewals.
• Confident communication and follow-up skills, with the ability to liaise with employees, management and external training providers.
• Good computer skills, including Microsoft Office and spreadsheets.
• Familiarity with training management systems or compliance databases.

Responsibilities

• Coordinating and booking employee training with external providers.
• Monitoring and organising the renewal of existing competencies, tickets and qualifications including site inductions and medicals.
• Identifying and arranging new training requirements as they arise.
• Liaising with onsite teams to understand workforce and training requirements.
• Maintaining accurate training records, certification details and renewal registers.
• Monitoring upcoming expiry dates and proactively following up to ensure compliance is maintained.
• Coordinating employee inductions, pre-employment medicals and compliance checks.
• Supporting apprentice training schedules, progress and compliance requirements.
• Following up on missed training and outstanding requirements.
• Providing regular updates to management on training and compliance status.

Skills

Training administration

HR

Compliance

Organisational skills

Attention to detail

Communication

Microsoft Office

Spreadsheets

Tools

Microsoft Office

Spreadsheets

Job description

Aestec Services | Full-time | 40-hour week

Looking for a role where no two days are the same?

Aestec Services is looking for an organised, proactive and motivated Training & Compliance Officer to join our team.

This is an important role within our business, helping ensure our workforce is appropriately trained, competent and compliant across our various project sites.

You'll be someone who enjoys keeping things organised, staying one step ahead and juggling multiple priorities without letting the important details slip through the cracks.

What's on offer?

• Early finish every Friday at 1:00pm!
• Varied role working across training, compliance and employee development.
• Opportunity to work closely with employees, apprentices, management and project teams.
• An important role supporting our growing workforce and operations.

About the role

Reporting to the HR Specialist, you will coordinate and look after employee training, competency requirements and compliance activities across the business.

You'll work closely with our local teams on site to understand their workforce requirements, identify upcoming training needs and ensure employees maintain the necessary qualifications and competencies to perform their roles.

Your responsibilities will include:

• Coordinating and booking employee training with external providers.
• Monitoring and organising the renewal of existing competencies, tickets and qualifications including site inductions and medicals.
• Identifying and arranging new training requirements as they arise.
• Liaising with onsite teams to understand workforce and training requirements.
• Maintaining accurate training records, certification details and renewal registers.
• Monitoring upcoming expiry dates and proactively following up to ensure compliance is maintained.
• Coordinating employee inductions, pre-employment medicals and compliance checks.
• Supporting apprentice training schedules, progress and compliance requirements.
• Following up on missed training and outstanding requirements.
• Providing regular updates to management on training and compliance status.

About you

We're looking for someone who is highly organised, takes ownership of their workload and can confidently manage several competing priorities at once.

To be successful in this role, you will have:

• Experience in a training administration, HR, compliance or similar administrative role.
• Strong organisational skills and excellent attention to detail.
• The ability to juggle multiple priorities and manage changing deadlines.
• An understanding of local project sites and the importance of keeping workforce competencies and compliance up to date.
• The ability to plan ahead and stay on top of upcoming training and competency renewals.
• Confident communication and follow-up skills, with the ability to liaise with employees, management and external training providers.
• Good computer skills, including Microsoft Office and spreadsheets.
• Familiarity with training management systems or compliance databases.

Experience within the civil construction industry will be highly regarded.

The person we're looking for

We're not just looking for someone to book training courses. We need someone who can see what's coming up, identify what needs to be done and make sure nothing falls through the cracks.

You'll be comfortable working independently, communicating with different teams and keeping multiple training and compliance requirements moving at the same time.

If you're someone who loves being organised, enjoys a busy and varied role and takes pride in keeping things running smoothly, we'd love to hear from you!

9 November 2026Gladstone Queensland, Australia