Tender Coordinator — Mining & Engineering (QLD)

NGARE EMPLOYMENT SOLUTIONS PTY LTD; Mackay Regional; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive remuneration package

Employee Assistance Program (EAP)

Novated leasing and financial planning

Fitness Passport

Job summary

NEPEAN Conveyors is seeking a highly organised Tender Coordinator to join our Mackay team. You will manage end-to-end tender submissions, coordinate documents and ensure compliance across Queensland projects in mining, materials handling, and engineering sectors.

Reporting to the QLD Business Manager, you will liaise with stakeholders, prepare non-price criteria, and support bid delivery while maintaining polished documentation and meeting deadlines.

Qualifications

• Minimum 2 years' experience in a similar Tender Coordinator, Bid Coordinator or Administration role.
• Year 12 Certificate or equivalent qualifications in Business Administration or a related discipline.
• Previous experience coordinating bids and tenders, preferably within construction, engineering, manufacturing or contracting environments.
• Strong administration, document control and customer service experience.
• Excellent written communication, proofreading and document formatting skills.
• Advanced Microsoft Office skills.
• Experience working with SharePoint, Pronto or CRM systems (highly regarded).
• Exceptional organisational and time management skills.

Responsibilities

• Coordinating and managing the end-to-end tender submission process.
• Monitoring and managing the tenders inbox and tender registers.
• Maintaining tender documentation, records and correspondence.
• Preparing and submitting tender responses within required deadlines.
• Developing and coordinating non-price criteria responses and returnable schedules.
• Liaising with internal stakeholders to gather information and ensure tender compliance.
• Coordinating tender review meetings and submission activities.
• Formatting, proofreading and editing proposal documents to ensure a high standard of presentation.
• Ensuring submissions comply with customer requirements and company branding standards.
• Supporting the Business Manager and Tender Team with administrative tasks and tender activities.
• Providing project handover documentation and supporting information to operational teams.
• Assisting with general administration duties as required.
• Maintaining professional communication with customers and stakeholders.
• Ensuring compliance with company policies, procedures and WHS requirements.

Skills

Administration

Documentation control

Customer service

Time management

Attention to detail

Organisational skills

Education

Year 12 Certificate or equivalent in Business Administration or related discipline

Tools

Microsoft Office

SharePoint

Pronto

CRM systems

Job description

NEPEAN Conveyors is seeking a highly organised Tender Coordinator to join our Mackay team. You will manage end-to-end tender submissions, coordinate documents and ensure compliance across Queensland projects in mining, materials handling, and engineering sectors.

Reporting to the QLD Business Manager, you will liaise with stakeholders, prepare non-price criteria, and support bid delivery while maintaining polished documentation and meeting deadlines.