Pre-Contracts & Projects Controller

FMS Group; Mackay Regional; On-site; AUD 120,000 - 170,000; Full time

Benefits offered by this job

Competitive salary package

Monthly RDO

Weekly pays

Employee Referral Program

Salary packaging options

GEM Awards

Private Health discounts

Length of Service Recognition

EAP

Job summary

FMS Group in Mackay and Coalfields is seeking a detail‑oriented Pre-Contracts & Projects Controller to lead tender preparation and pre‑contract project controls across mining, construction and industrial services.

Based in Mackay, QLD or Welshpool, WA, you will coordinate submissions, review documentation, develop schedules and support project mobilisation after contract awards in a fast‑paced, collaborative environment.

Qualifications

• Experience in Pre-Contracts, Tendering, Project Controls or Project Coordination.
• Experience preparing and submitting medium to large-scale tenders.
• Strong project planning, scheduling and coordination skills.
• Excellent organisational and time management.
• High attention to detail with focus on quality and accuracy.
• Excellent written communication and document preparation.
• Strong commercial awareness and analytical thinking.
• Ability to interpret technical documentation and client requirements.
• Confidence working with multiple stakeholders.
• Proactive, process-driven with problem solving.
• Ability to manage competing priorities under tight deadlines.

Responsibilities

• Coordinate and prepare complex tender submissions from initial enquiry through to final submission.
• Review tender documentation, specifications, drawings and commercial requirements.
• Develop tender schedules and manage submission timelines to ensure all deadlines are achieved.
• Liaise with internal stakeholders to gather technical, commercial and operational information required for submissions.
• Prepare tender documentation, pricing schedules, methodologies, programmes and supporting information.
• Assist with estimating activities and commercial reviews where required.
• Develop project execution plans and project control documentation during the pre-contract phase.
• Support project planning, scheduling, budgeting and resource forecasting.
• Maintain accurate tender registers, document control systems and project records.
• Identify commercial risks and opportunities within tender documentation.
• Coordinate clarifications, client correspondence and post-tender negotiations where required.
• Assist with project mobilisation and handover to operations following successful contract awards.
• Drive continuous improvement of tendering processes, templates and project control systems.

Skills

Pre-Contracts

Tendering

Project Controls

Project Coordination

Scheduling

Document preparation

Commercial awareness

Analytical thinking

Stakeholder management

Quality focus

Job description

Pre-Contracts & Projects Controller

Location: Mackay & Coalfields

Work type: Salary

About The Role

We are seeking a highly motivated and detail-oriented Pre-Contracts & Project Controller to join our growing team. This is an exciting opportunity for an experienced professional to play a key role in the preparation and coordination of major tenders and project controls across a diverse range of mining, construction and industrial projects.

Working Monday to Friday, with a monthly RDO, you will play a key role in the preparation, coordination and submission of high-quality tenders while supporting project planning and controls throughout the pre-contract phase.

With flexibility for this position to be based in Mackay, Queensland or Welshpool (Perth), Western Australia, you'll work closely with Division Managers, Project Managers and technical specialists to deliver high-quality tender submissions and support the successful planning and mobilisation of projects. If you thrive in a fast-paced environment, enjoy working collaboratively and have a passion for delivering quality outcomes, we'd love to hear from you.

This role offers a diverse workload covering project-based tenders, long-term service contracts and maintenance agreements. While experience within the mining sector is highly desirable, we also welcome applicants with strong tender and project controls experience from construction, engineering, industrial services, infrastructure or other related industries.

Key Responsibilities

• Coordinate and prepare complex tender submissions from initial enquiry through to final submission.
• Review tender documentation, specifications, drawings and commercial requirements.
• Develop tender schedules and manage submission timelines to ensure all deadlines are achieved.
• Liaise with internal stakeholders to gather technical, commercial and operational information required for submissions.
• Prepare tender documentation, pricing schedules, methodologies, programmes and supporting information.
• Assist with estimating activities and commercial reviews where required.
• Develop project execution plans and project control documentation during the pre-contract phase.
• Support project planning, scheduling, budgeting and resource forecasting.
• Maintain accurate tender registers, document control systems and project records.
• Identify commercial risks and opportunities within tender documentation.
• Coordinate clarifications, client correspondence and post-tender negotiations where required.
• Assist with project mobilisation and handover to operations following successful contract awards.
• Drive continuous improvement of tendering processes, templates and project control systems.

About You

To be successful in this role, you will be an organised and proactive professional who enjoys managing multiple priorities while maintaining exceptional attention to detail.

You Will Demonstrate

• Previous experience in a Pre-Contracts, Tendering, Project Controls or Project Coordination role.
• Proven experience preparing and submitting medium to large-scale tenders.
• Strong project planning, scheduling and coordination skills.
• Excellent organisational and time management abilities.
• High attention to detail with a strong focus on quality and accuracy.
• Excellent written communication and document preparation skills.
• Strong commercial awareness and analytical thinking.
• Ability to interpret technical documentation, specifications and client requirements.
• Confidence working with multiple internal stakeholders and external clients.
• A proactive, process-driven approach with excellent problem-solving skills.
• Ability to manage competing priorities and work effectively under tight deadlines.

You'll Enjoy

• Competitive salary package.
• Monday to Friday with a Monthly Rostered Day Off (RDO).
• Weekly pays - reliable and consistent.
• Employee Referral Program - great cash rewards for referring a mate.
• Salary packaging options - including Novate leasing.
• GEM Awards - quarterly recognition for employees who go the extra mile.
• Private Health discounts - savings for you and your family.
• Length of Service Recognition - celebrating your commitment.
• Employee Assistance Program (EAP) - support for employees and immediate family.
• A collaborative and supportive team environment.
• Opportunity to work on major projects across multiple industries.
• Long-term career opportunities within a growing and successful business.

About Us

Established in 2005 as CQ Field Mining Services, FMS Group has grown from a regional provider into a diversified, multi-division organisation delivering integrated solutions across Australia and Papua New Guinea. Our growth reflects a strong focus on capability, innovation, and meeting evolving client needs, with key expansions including PNG (2013), WA (2017), and the formation of Field Mining Services Group in 2019.

Since then, we have strengthened our service offering through specialised divisions spanning Safety Lift Solutions, engineering, electrical, onsite machining, and parts and equipment, alongside infrastructure maintenance projects and the acquisition of Schlam CRU in 2025. Rebranded as FMS Group in 2024, we are now a fully integrated, one-stop solution for mobile and fixed plant maintenance, shutdowns, infrastructure projects, and capital equipment sales across mining, construction, oil and gas, marine, and renewables.

Delivering the best every time.

FMS Group is an Equal Opportunity Employer, and we value diversity and inclusion in the workplace. We seek to recruit, develop and retain the most talented people from diverse cultures, perspectives, skills and experiences within our workforce. All employment will be based on merit, competence, performance and business needs.

We respectfully request no recruitment agency approaches.