Team Leader - Administration Services

Friendly Society Private Hospital Bundaberg; Queensland; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Salary packaging options up to $15,900

Meals and entertainment allowance $2,?

Job summary

Friendly Society Private Hospital Bundaberg is seeking a Team Leader – Administration Services to oversee the Administration team, coordinate service delivery, and drive policy and procedure development. The role focuses on rostering, staff supervision, and ensuring high-quality patient-focused administration.

Applicants should demonstrate leadership and experience in hospital administration, with strong communication and computer skills.

Qualifications

• Experience in leading a team in a healthcare setting
• Knowledge of hospital administration processes and patient management systems
• Advanced computer literacy with rostering and hospital software

Responsibilities

• Oversee fortnightly rosters and manage staff leave and replacements
• Provide orientation and training to new employees
• Review and maintain administrative processes and procedures
• Guide staff performance, mentoring and development
• Stay updated on health fund verifications and admission processes
• Complete daily and monthly statistical reporting

Skills

Team leadership

Rostering management

Performance coaching

Customer service

Interpersonal skills

Medical terminology

Hospital administration

Education

Business Management degree (desirable)

Tools

WebPAS

Computerised rostering

Job description

Full time, Permanent

We are looking for an experienced Team Leader – Administration Services to lead, support and guide the Administration team. In this role, you will responsible for the coordination of the service area, including workflow management, staff supervision, and policy and procedure development.

Remuneration will depend on skills and experience the candidate brings to the role.

Key responsibilities include, but are not limited to:

• Oversee fortnightly rosters and manage staff leave and replacement staff to maintain service coverage
• Provide orientation and training to new employees
• Ensure administrative processes and procedures are regularly reviewed and maintained
• Monitor staff performance by guiding staff to reach and maintain a high level of performance and meet work goals, with additional mentoring to support their development
• Maintain current knowledge of health fund verifications and the hospital admission process to support the team
• Complete daily and monthly statistical reporting requirements

The Person

Strong emphasis will be placed on the applicant’s ability to demonstrate the organisation’s CORE values – Collaboration, Openness, Respect and Empowerment, as well as their ability to commit to and apply these values in the workplace.

To be considered for this opportunity, please submit a cover letter and detailed resume outlining how you meet the organisation’s values and the following key selection criteria:

• Demonstrated experience in leading and motivating a team, including rostering, performance management, coaching and development of staff
• Demonstrated ability to engage and effectively liaise with different types of patients and all levels of staff in order to build effective working relationships, ensuring the delivery of a high quality, patient-focused customer service
• High level knowledge of medical terminology and hospital administration practices and processes, including patient management systems
• Advanced computer literacy including knowledge of computerised rostering, patient management systems and relevant contemporary software packages (WebPAS desirable)
• Ability to work independently or within a team environment
• Demonstrated interpersonal skills and the ability to provide high level of customer service
• Tertiary qualifications in Business Management or similar (desirable)

It is a requirement that a current Police Check (issued within last 6 months) is provided as part of the pre-employment documentation.

Applications that do not meet the above requirements may not be shortlisted. The advertisement will be closed when a successful applicant is identified.

The Benefits

As a part of The Friendlies team, you can access an extensive array of benefits such as:

• attractive salary packaging options up to $15,900 annually towards household expenses
• an additional $2,650 annually towards meals and entertainment expenses

Find out more about why The Friendlies is a great place to work at https://thefriendlies.org.au.

Vaccine Preventable Diseases (VPD) Requirements

It is a mandatory condition of employment that some roles within our hospital require you to be vaccinated, and remain vaccinated during your employment, against some or all of the following vaccine preventable diseases; Measles, Mumps, Rubella, Varicella (Chicken Pox), Pertussis (Whooping cough), and Hepatitis. Mandatory vaccination requirements for this role will be discussed further with applicants throughout the application process.