Administration Officer

Royal-Children; Melbourne; On-site; AUD 870,000 - 871,000; Full time

Benefits offered by this job

Salary packaging

Excellent benefits

Challenging environment

Job summary

The Royal Children’s Hospital in Parkville, Melbourne is seeking an Administrative Officer to provide high-quality support to four General Managers and coordinate information, scheduling and communications to keep patient care at the forefront.

You will move between urgent tasks, logistics, coordination and strategic planning, acting as a connective point across hospital operations and supporting HR processes, data reporting, and governance tasks.

Qualifications

• Relevant tertiary qualification in business/office/health administration.
• Experience providing high-level admin support in a complex, fast-paced org.
• Experience supporting senior managers or multidisciplinary teams.
• Proficient in Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time management skills.

Responsibilities

• Managing the administrative requirements of the General Managers.
• Preparing and presenting data, KPI reports and briefings.
• Coordinating diaries, meetings, correspondence and follow-up actions across multiple divisions.
• Supporting HR processes.
• Collating and reporting data in partnership with relevant Business Partners.

Skills

High-level administrative support

Senior management support

Stakeholder engagement

Time management

Education

Relevant tertiary qualification in business/office/health administration

Tools

Microsoft Office

Job description

Administration Officer (AO41-A045) – Ongoing, Full Time

The Royal Children’s Hospital | Parkville, Melbourne VIC

• Excellent employee benefits including salary packaging
• Work for Australia’s leading Children’s Hospital
• Challenging and rewarding work environment
• Friendly and dynamic team

About the role

We are looking for a highly organised Administration Officer to provide high-quality administrative support to four General Managers across a range of divisions on an ongoing, full time basis. Reporting to the Executive Officer to the CEO, you will be a central point of contact — coordinating information, scheduling and communication so clinical and strategic teams can get on with delivering excellent patient care.

No two divisions run to the same rhythm. You will move between reactive urgency, structured logistics, coordination and strategic planning, making this role a genuine connective point across the hospital’s operations.

Classification for this position will range from A041 – A045 (FTE base salary $87,003.80 to $96,181.28 per annum, plus superannuation).

What you’ll achieve:

• Managing the administrative requirements of the General Managers
• Preparing and presenting data, KPI reports and briefings
• Coordinating diaries, meetings, correspondence and follow-up actions across multiple divisions
• Supporting HR processes
• Collating and reporting data in partnership with relevant Business Partners

Your skills and experience

• A relevant tertiary qualification in business, office or health administration (or equivalent relevant experience)
• Demonstrated experience providing high-level administrative support in a complex, fast-paced organisation
• Experience supporting senior managers or multidisciplinary teams
• Strong proficiency in Microsoft Office, particularly Teams, Outlook, Word, Excel and PowerPoint
• Excellent organisational and time management skills, with high-level attention to detail
• Advanced communication and stakeholder engagement skills, sound judgement and initiative

For more information about this position please contactSimone Williams, Executive Officer Ph: 03 9345 4844 Email: [e-mail]

Other requirements:

• Current National Criminal Record Check, or willing to obtain
• Valid Working with Children Check
• Compliance with RCHs “Staff Immunisation - Prevention of Vaccine Preventable Diseases” procedure

Why work at the RCH?

RCH enjoys high employee engagement and is committed to staff safety and a positive culture through enactment of our Compact. We offerthe opportunity towork in world-class facilities, surrounded by Royal Park and only a short tram trip from the heart of Melbourne city.

We also offer staff benefits such as discounted staff parking, salary packaging, and an award-winning health and wellbeing program.

The RCH is committed to a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and/or linguistically diverse background, all members of the LGBTQI community and people with disability.

It is a requirement of your employment that you be vaccinated against Influenza annually for Category A and B roles, in compliance with any public health orders in place at the relevant time, unless you have a medical exception in line with those public health orders, which has been accepted by The Royal Children’s Hospital. Applicants will be required to provide their Australian Government Immunisation History Statement, it is a requirement of the RCH to collect, record and hold vaccination information.

It is also a requirement of your employment that you comply with any direction given by The Royal Children’s Hospital that you be vaccinated against, or prove immunity to, any other disease, unless you have a relevant exemption,andoffers of employment are conditional on successful completion of background checks including reference checks.

Applications close Thursday 12 November 2026 at 11.59pm