Team Assistant

Westpac; City of Melbourne; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Mortgage discounts

Flexible work arrangements

Leave options: Culture, Lifestyle &amp

Learning and development opportunities

Job summary

Westpac is seeking a Team Assistant in Melbourne to provide consistent administrative and operational support across Risk teams. You will coordinate meetings, support onboarding/offboarding, manage workforce administration, and help maintain communications and repositories.

The role also covers governance and reporting activities, plus support for financial and procurement processes and team engagement initiatives within a centrally coordinated Team Assistant model.

Qualifications

• Proven experience in an administrative, coordination, or team support role within a corporate environment.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication and confidence engaging with stakeholders at all levels.
• Intermediate Microsoft Office skills (Word, Excel, PowerPoint).
• Proactive, team‑focused mindset and flexibility to support a broad range of activities.

Responsibilities

• Coordinate team meetings and events across Risk teams.
• Assist onboarding and offboarding activities and workforce administration.
• Maintain team communications and information repositories.
• Support governance, reporting, and compliance activities.
• Assist with financial and procurement processes and controls.
• Contribute to team engagement initiatives and day‑to‑day operations.

Skills

Administrative support

Coordination

MS Office

Stakeholder management

Communication skills

Organizational skills

Tools

Coupa

PHQ

Job description

Create your best future and join as a Team Assistant

What’s the role?

As a Team Assistant, you'll provide consistent administrative and operational support across teams within the Risk Function, helping leaders and teams stay organised, connected, and focused on delivering outcomes.

The role operates within a centralised Team Assistant model, supporting one or more Risk teams across a broad range of activities. You’ll coordinate team meetings and events, support onboarding and offboarding activities, assist with workforce administration, maintain team communications and information repositories, and help manage compliance, governance, and reporting activities.

You’ll also support financial and procurement processes, contribute to team engagement initiatives, and play an important role in ensuring smooth day-to-day operations across the Risk Function.

This is a permanent, full-time role based in Melbourne with flexible hybrid work arrangements available.

What do I need?

• Proven experience in an administrative, coordination, or team support role within a corporate environment
• Strong organisational skills with the ability to manage multiple priorities and competing deadlines
• Excellent written and verbal communication skills and confidence working with stakeholders at all levels
• Strong attention to detail and ability to manage administrative tasks accurately and efficiently
• Intermediate Microsoft Office skills, including Word, Excel, and PowerPoint
• A proactive, team-focused mindset with a willingness to support a broad range of operational and business activities

Previous experience as a Team Assistant and knowledge of Westpac systems such as Coupa or PHQ will be highly regarded.

We’re obsessed with becoming our customers' #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return, we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that:

• Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates!
• Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.
• Tailored learning and development opportunities to help your grow your career within the bank.
• Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives.

Create your future today

We’re all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.

If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page , under the ‘Diversity, sustainability and flexibility’ section.

We may close this job advertisement earlier than the advertised closing date if suitable candidates are identified. We encourage you to apply as soon as possible.