Team Assistant

Pitcher Partners; City of Brisbane; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible work arrangements

Income protection insurance

Free team lunches

Discounted health insurance

Social club

Sporting events

Mental health support

Dress for your day

Modern city office

Job summary

Pitcher Partners’ Private Business & Family Advisory team is seeking a proactive part-time Team Assistant to support Partners and staff with calendar management, document preparation and client record maintenance.

You will contribute to efficient administration, maintain high standards of organisation and communication, and work within a collaborative, city‑central Brisbane office culture. This role suits someone pursuing an administration career with flexible opportunities.

Qualifications

• Pursuing or having completed a certificate in administration.
• Experience handling client information with honesty and integrity.
• Ability to interact confidently with staff at all levels.

Responsibilities

• Document preparation, correspondence and mail management.
• Assisting with collations and administrative support for proposals.
• Handling client fees and maintaining client databases.
• Organising workflow and coordinating internal and external events.
• Managing travel arrangements and catering for events.
• Providing reception and office support relief when required.
• Completing timesheets and other ad-hoc team tasks.

Skills

Interpersonal communication

Organisational skills

Diary management

Email management

Client management

Microsoft Office

Time management

Team collaboration

Education

Certificate in Administration

Tools

Microsoft Office Suite

Client management systems

Desktop publishing

Job description

Join our dynamic Private Business & Family Advisory team as a part‑time Team Assistant, where an exciting opportunity awaits for a proactive and organised individual. As a confident team player, you’ll be utilising your initiative to efficiently manage multiple tasks and providing invaluable support to the team and its Partners. Exceptional written and verbal communication skills coupled with a mature approach are essential for success in this role.

Key responsibilities

• Document preparation, correspondence and mail management
• Assisting with collations and administrative support with proposals
• Handling client fees and maintaining client databases
• Organising workflow and coordinating internal and external events
• Managing travel arrangements and catering for various events
• Collaborating with other support staff and offering reception and office support relief when required
• Completing timesheets and undertaking other ad‑hoc tasks/duties for the team.

Who we’re after

Here are the key qualifications, skills, and personal attributes we’re looking for. If you tick some of the boxes, but not all, we’d still encourage you to apply. Other capabilities you have may make you the perfect fit for the role, and we can work on filling the gaps together.

This role is well suited for candidates pursuing or having completed a certificate in administration or expressing interest in an administration career.

To be successful in this role your qualities, skills, knowledge and tasks will include:

• Ability to confidently interact with staff of all levels
• Demonstrated honesty and integrity when managing client information
• Team oriented with the ability to foster effective working relationships
• Exceptional organisational abilities in handling high volume workflow
• Commitment to efficient administration and process improvement
• Proficient diary management and email queues monitoring
• Assistance with client communication management and service
• Proficiency in Microsoft Office Suite
• Experience in document and client management systems
• Desktop publishing
• Marketing and social media skills are highly regarded but not essential.

What we offer

Pitcher Partners is a leading network of independent Australian firms, working together to enable growth and ambition for our clients. And our people.

When you join Pitcher Partners, you’re joining a team with heart. We support each other. We learn together. We’re deliberate about fostering relationships that nurture and empower every individual.

We’re excited by what’s possible. We know some of the best new ideas come in the form of curious, talented people we haven’t met yet. Perhaps you’re one of them.

We are a team of 27 partners and 290 people that is growing to meet the demand of our clientele.

At Pitcher Partners we believe success is better shared. That’s why we invest in the future of everyone who works with us, and a culture that supports us all. Our inhouse leadership and professional development programs are tailored to your staff level and each explore how to lead with impact.

Join a team with heart

We actively support your health and social connection with a vibrant culture, great flexible working policy, paid parental leave, Employee Assistance program and more.

Do work with a purpose

We put a lot of energy into developing meaningful relationships with our clients and each other. It results in a level of trust that creates surprising opportunities for our business. And your career.

Bring your best ideas

We’re inspired by potential. We know there’s always a better way to do something. We foster an environment of openness. Great ideas can come from anywhere. It all starts with listening.

Some specifics:

• Flexible Work Arrangements – ‘Work Where you need to Be’
• Income Protection Insurance
• Free fortnightly lunch
• Discounted health insurance
• Active social club
• Regular sporting and team events
• Mental health support
• Dress for your day policy
• Modern, city-central office environment with lavish end of trip facilities

Actively improving diversity in our workforce is central to our purpose, and we strongly encourage people from under‑represented backgrounds to apply.

All applicants must be Australian citizens or hold a current valid Australian work visa. You may be required to provide evidence at application.