Team Administrator

Savills; Sydney; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Generous Leave

Parental Support

Family & Wellbeing

Flexibility

Growth

Culture

Job summary

Savills Parramatta is seeking a Team Administrator on a full-time maternity leave contract to support the Industrial & Logistics division, assisting Directors and Sales Agents, driving operational efficiency and smooth team workflows.

The role involves diary management, coordinating appointments, preparing reports and marketing materials, and handling invoices and reimbursements while contributing to client-facing activity and internal processes.

Qualifications

• Experience in a similar administration or PA role, ideally within real estate.
• Strong organisational skills and the ability to manage multiple priorities.
• Proactive mindset with initiative and willingness to learn new systems.

Responsibilities

• Provide high-level administrative and PA support to the Industrial & Logistics Division.
• Manage diaries, coordinate appointments and monitor email correspondence.
• Maintain internal databases, track enquiry activity and reporting.
• Prepare reports, submissions, presentations and marketing collateral.
• Create HTML e-brochures, coordinate direct mail campaigns and respond to client enquiries.
• Process monthly invoicing and marketing expenses, with basic trust account understanding.
• Support the Director with day-to-day priorities and assist broader admin team.
• Undertake ad hoc projects as required.

Skills

Organisational skills

Multitasking

Time management

Prioritisation

Proactive mindset

Attention to detail

Tools

InDesign

Microsoft Office

Job description

Why This Role Matters

Savills is seeking a Team Administrator to join our Parramatta office on a full-time maternity leave contract. As a key member of the Industrial & Logistics team, you will play an integral role in supporting division Directors and Sales Agents, helping to drive operational efficiency and ensure the smooth running of the team.

This role is ideal for someone who enjoys being at the centre of a busy, collaborative environment and takes pride in delivering exceptional support. You'll have the opportunity to build strong stakeholder relationships, contribute to team success, and be part of a market-leading business known for its professional excellence and client-focused approach.

What You’ll be Doing

• Providing high-level administrative and PA support to the Industrial & Logistics Division.
• Managing diaries, coordinating appointments, and monitoring email correspondence.
• Maintaining internal databases and tracking enquiry activity and reporting.
• Preparing reports, submissions, presentations, and marketing collateral.
• Creating HTML e-brochures, coordinating direct mail campaigns, and responding to client enquiries.
• Processing monthly invoicing and marketing expenses, with an understanding of basic trust account procedures.
• Supporting the Director with day-to-day priorities and administrative requirements.
• Assisting the broader administration team and undertaking ad hoc projects as required.

What You’ll Bring

• Experience in a similar administration or PA role, ideally within the real estate industry.
• Exceptional organisational skills and the ability to manage multiple priorities with ease.
• A strong understanding of administrative processes and a commitment to operational excellence.
• A proactive mindset, with the initiative to anticipate needs and quickly learn new systems and processes.
• InDesign skills, with the ability to create engaging marketing materials highly regarded.
• Outstanding attention to detail and a high level of accuracy.
• Advanced proficiency across the Microsoft Office Suite.
• Strong prioritisation and time management skills, with the ability to meet competing deadlines.
• The resilience and adaptability to perform effectively in a fast-paced, high-pressure environment.

Why Savills is a Great Place to Work

At Savills, we believe in helping people thrive through places and spaces, and that starts with our own team. As a global leader in property solutions, with 42,000 professionals across 70 countries and over 170 years of expertise, we know that our greatest strength is our people.

When you join Savills, you’re not just starting a job, you’re becoming part of a culture that celebrates individuality, supports wellbeing, and invests in your growth. We live by four promises: we listen, we empower, we challenge, and we collaborate, because we know that together we can achieve great things.

We offer more than a career, here’s just a glimpse of what you can expect:

• Generous Leave – Extra days to recharge and enjoy life
• Parental Support – Industry‑leading parental leave benefits and bonuses
• Family & Wellbeing – Fertility and reproductive leave, plus dedicated wellbeing days
• Flexibility – Work arrangements that support your lifestyle
• Growth – Access to learning and development platforms
• Culture – Social events, charity days, and an inclusive, supportive workplace

We are committed to creating a diverse, inclusive and accessible workplace where everyone feels valued and respected. We encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ individuals, people with disability, and those of all ages, faiths and cultures.