Systems & Reporting Specialist

Alannah and Madeline Foundation; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

NFP salary packaging

Flexibility & wellbeing

Employee Assistance Program (EAP)

5 extra leave days

Supportive team

Public Holidays substitution

Job summary

The Alannah & Madeline Foundation seeks a Systems & Reporting Specialist to measure and communicate impact across programs. You will translate requirements into practical data-capture tools, build Power BI dashboards, validate data quality and generate insights for internal decision-making and funder reports.

Join a national not-for-profit driving outcomes for children, with flexible work options and a focus on high-quality data to demonstrate impact.

Qualifications

• Experience in a systems, data, reporting or BI specialist role.
• Strong ability to develop and maintain Power BI dashboards/reports.
• Proven skill validating data and producing accurate reports from multiple sources.
• Ability to translate business/reporting requirements into data structures and tools.
• Experience configuring digital surveys and data-collection tools.

Responsibilities

• Translate program requirements into reporting specs, visuals and data-capture tools with program teams.
• Develop and maintain Power BI dashboards/reports for internal and funder reporting.
• Apply QA processes; investigate discrepancies; document definitions and rules.
• Collaborate with teams to configure surveys and analysis-ready outputs aligned with outcomes.
• Perform data stewardship with metadata and data-quality documentation.
• Support enhancements to Dynamics 365, Power Platform and related systems.

Skills

Systems/Data Reporting

Power BI

Data Validation

Requirements Translation

Surveys/Data Collection

Tools

Dynamics 365

Microsoft Power Platform

Survey platforms

Job description

Alannah and Madeline Foundation – South Melbourne VIC

• Join a high-profile, national organisation and values-driven team
• Take our reporting solutions to new heights
• Make a real impact for children and young people

ABOUT THE ALANNAH & MADELINE FOUNDATION

The Alannah & Madeline Foundation is a national not-for-profit organisation dedicated to keeping children and young people free from violence and trauma wherever they live, learn and play. Through our Care, Prevention and Advocacy programs, we fight for their right to be safe, so their future is strong.

We also support Dolly’s Dream to help change the culture of bullying by addressing the impact of bullying, anxiety, depression and youth suicide, through education and direct support to young people and families.

With a strong national presence and a clear strategic vision, we are seeking a Systems & Reporting Specialist to help fuel our impact for children and young people.

ABOUT THE ROLE

The Systems & Reporting Specialist is responsible for supporting the Foundation in measuring, understanding and communicating its impact. Through cross-collaboration with other teams, the Systems & Reporting Specialist translates program requirements into practical data-capture processes, dashboards and reports for internal decision-making and funder reporting.

The role is accountable for ensuring data is collected, maintained, governed and used properly across the programs it supports.

Key responsibilities:

• Translate program requirements into clear reporting specifications, visualisations and data-capture solutions in collaboration with program teams.
• Develop and maintain accurate Power BI dashboards and reports for internal program and funder reporting.
• Apply robust validation and quality-assurance processes to reports and datasets, investigate discrepancies and refresh failures, proactively resolve issues, document definitions, assumptions, limitations and business rules.
• Collaborate with program teams and research and evaluation specialists to develop and configure surveys and digital data-collection tools, including question structures, branching, testing and analysis-ready outputs aligned with program logics and outcomes frameworks.
• Perform program Team Data Steward responsibilities by applying approved data standards and definitions, maintaining relevant metadata and data-quality documentation, and identifying and escalating data-quality or governance issues.
• Work with the Systems & Reporting Manager to configure, test and support enhancements to Dynamics 365, Microsoft Power Platform, survey platforms and other systems and digital products that support program delivery, data collection, integration and reporting.

This position is a full time, fixed-term role reporting to the Head of Digital Transformation – Information, Data & Systems, formally based in South Melbourne.

We promote flexible working arrangements, emphasising that work remains the primary focus, tailored to individual needs, role requirements, and the commitment to high-quality work delivery.

About you

We’re looking for a Systems & Reporting Specialist to join our passionate team and help strengthen how we use data and insights to inform decisions, demonstrate impact and drive meaningful outcomes.

The Perfect You

You are an organised, analytical and curious problem-solver who values attention to detail and is passionate about using high-quality data to demonstrate outcomes, uncover insights and inform decision-making.

You enjoy collaborating with people across different teams, listening to their needs and translating business requirements into meaningful data structures, measures and actionable insights. You bring experience with databases, CRM systems, data visualisation and storytelling, and can make complex information accessible and useful to others.

You have a continuous improvement mindset, enjoy finding opportunities to strengthen systems and processes, and are motivated to keep learning and developing your skills.

Above all, you are collaborative, adaptable and motivated by the opportunity to use data and technology to make a meaningful difference.

You will bring:

• Demonstrated experience in a systems, data, reporting, business intelligence or related specialist role.
• Strong practical experience developing and maintaining reports and dashboards in Power BI, including data preparation, modelling, measures, visualisation and publication through Power BI Service.
• Demonstrated experience validating data and producing accurate reports from multiple data sources for internal and external audiences.
• Experience translating business and reporting requirements into practical data structures, surveys, dashboards, reports or system improvements.
• Experience configuring digital surveys or data-collection tools and preparing resulting data for analysis and reporting.

What we offer you:

• Access to full NFP salary packaging benefits.
• Flexibility and Wellbeing focus
• Employee Assistance Program (EAP)
• An additional 5 days leave each year, on top of the statutory entitlements.
• A supportive and friendly team environment.
• Substitution of Public Holidays (Australia Day, Good Friday and Easter Monday)

Child Safeguarding Notice

The Alannah & Madeline Foundation has the highest commitment to child safety. A police check and current Working with Children Check (or equivalent) are required for the successful applicant.

Applications close on Sunday, 15 November 2026.