Systems & Payments Administrator

Sydney Anglicans; Sydney; On-site; AUD 40,000 - 70,000; Part time

Benefits offered by this job

Wellbeing days

Flexible hours

Office near Hurstville

Job summary

Ministry Training Strategy Ltd in Sydney, NSW, is seeking a part-time Systems & Payments Administrator to support payments, donations and digital platforms. The role involves maintaining accurate financial processes, donor records, and administration across multiple systems.

Working closely with the Head of Operations & Pastoral Development, you will prioritise accuracy, with flexibility for out-of-hours work, and contribute to the smooth operation of MTS’s ministry training programs.

Qualifications

• Proven experience in financial/payment administration.
• Experience with donor/CRM databases (Blackbaud Raiser's Edge NXT, Donor Hub, Folio) or willingness to learn.
• Strong spreadsheet skills (Excel/Google Sheets) and advanced formulas.
• Experience in a not-for-profit, church, or ministry context.

Responsibilities

• Support the systems and processes behind MTS's Trusted Framework, ensuring accurate administration of payments, donations and digital platforms.
• Collaborate with Head of Operations & Pastoral Development and Registrar to maintain reliable processes and data.
• Take ownership of recurring payment and donor-related tasks and troubleshoot issues as they arise.
• Assist with website CMS and reporting to improve operational efficiency.

Skills

Spreadsheet skills

Attention to detail

Deadline management

Tools

Blackbaud Raiser's Edge NXT

Donor Hub

Folio

CMS platforms

MS Office

Google Workspace

Job description

Ministry Training Strategy Ltd
Location: Hurstville, NSW
Location type: On-Site
Date advertised: 1st October 2026
Job Type: Part time
Closing Date: 31st October 2026

Support the systems and processes behind MTS's Trusted Framework, ensuring accurate, reliable administration of payments, donations, and the digital platforms MTS relies on every day.

Hours: 24–30 hours per week*

Reports to: Head of Operations & Pastoral Development

Hours of Work: Office hours are generally 9:00am to 5:00pm. Flexibility is required, with time in lieu available for approved out-of-hours work.

MTS is a multidenominational evangelical organisation that exists to raise, train and resource healthy gospel ministry trainers as they multiply gospel workers through ministry apprenticeships. Learn more about MTS here .

The Impact

• Since 1979, 3,850 men and women have completed apprenticeships through MTS in Australia, going on to serve in local churches and ministries.
• Over 1,250 gospel workers are currently serving in the field as a result, with many more coming through theological college right now.
• In 2026, 161 trainers are investing deeply in 202 ministry apprentices, across a variety of church denominations and para-church organisations.
• In recent years, MTS has sharpened its strategic focus on raising, training, and resourcing healthy gospel ministry trainers — men and women actively engaged in a local table of fellowship, ongoing formation, and the trusted MTS framework. It's this kind of trainer who multiplies. In 2026, we set a goal of developing 50; we've now reached 51, with a vision to see 500 healthy gospel ministry trainers across Australia by 2030.
• Globally, MTS provides varying levels of support to 32 countries.

Role Purpose

The Systems & Payments Administrator plays a critical role in supporting the systems and processes that underpin MTS's Trusted Framework. They ensure the accurate, reliable administration of payments, donations, and the digital platforms MTS relies on day to day.

Working closely with the Head of Operations & Pastoral Development and Registrar, this role upholds the good processes that keep apprenticeship administration running smoothly, while also supporting the Donor Relationship Manager in the accurate administration of donations, appeals, and general giving. The role holder ensures that the financial and technical foundations of MTS' work are well maintained, so that trainers, apprentices and donors can rely on accurate, timely and well-administered systems.

The role holder brings diligence and a keen eye for detail across every part of this role — payments, systems, and everything in between — taking ownership of recurring processes and troubleshooting issues as they arise. Given the breadth of this role, discernment to prioritise well across a range of ongoing and seasonal demands is essential, along with a willingness to be a reliable point of support across operations and donor relations.

Why Work at MTS

MTS exists to bring about, under God, multigenerational gospel impact — seeing gospel work momentum created in cities, regions and nations globally. We raise, train and resource healthy gospel ministry trainers through fellowship, formation, and our trusted framework so that this mission continues for generations to come. The trainers we're forming are marked by being Christlike, trusted, and courageous — and it's this same posture we look for in everyone who joins the MTS team.

Reflecting a recent strategic pivot, MTS set a goal in early 2026 to develop 50 such trainers, and reached it on 14 August 2026, with 51 trainers now meeting this standard. The vision continues: by 2030, MTS is aiming to develop 500 healthy gospel ministry trainers across Australia, multiplying not just apprentices, but the trainers who form them.

Working at MTS Head Office means joining fellow brothers and sisters in Christ on the same mission, where every staff member plays a unique role in sustaining that work — approaching it all with a spirit of joyfulness, prayerfulness, and thankfulness in all circumstances (1 Thess. 5:16–18).

What you can expect

Mission & Values:

• The opportunity to do values-aligned work — where your day-to-day role directly serves the gospel mission you believe in
• A devotional and prayer time to start each week in God's Word

Flexibility & Wellbeing:

• 3x scheduled wellbeing days throughout the year, for your spiritual, emotional, and physical wellbeing
• A time-in-lieu policy to compensate for approved out-of-hours work
• 3x additional days off over the summer season
• 3x anchor office days (Monday, Tuesday, Thursday), with flexibility to work from home on either Wednesday or Friday
• Flexible work arrangements to accommodate important appointments, family commitments, and life outside work

Growth:

• An annual staff working retreat
• Relevant professional development opportunities

Community & Office Life:

• 4x shared staff team paid meals throughout the year
• A well-equipped kitchen in the office — coffee machine, sandwich press, microwave, snacks, plates and utensils all provided
• A convenient office location — less than a 5-minute walk from Hurstville station, with street parking 5–10 minutes away

About You

• A mature Christian faith, with active church membership and leadership in a ministry context
• A genuine commitment to the vision, purpose, mission and values of MTS
• A posture of joyfulness, prayerfulness, and thankfulness in all circumstances (1 Thess. 5:16–18)
• An Employee ‘Working with Children Check’ (WWCC) or willingness to obtain one
• Strong spreadsheet skills (e.g. Excel or Google Sheets), including the ability to build and maintain formulas, calculations, and reports
• Strong attention to detail and accuracy, particularly with financial data
• Ability to manage recurring deadlines (fortnightly, seasonal, annual) without close supervision
• Demonstrated experience in financial/payment administration (e.g. processing payments, reconciliations, reporting)
• Experience with donor/CRM databases (e.g. Blackbaud Raiser's Edge NXT, Donor Hub, Folio) or willingness to learn
• Basic website administration experience (CMS platforms, hosting/domain management)
• Experience in MS Office Suite and Google Workspace
• Experience in a not-for-profit, church, or ministry context

*Note on Role Scope

This role is offered on a part-time basis (3–4 days per week). We're open to these hours being spread flexibly across the week — for example, school hours or mornings — where this suits the candidate and benefits the workflow of the team.

There's also potential for the right candidate to combine this role with our Operations & Donor Support Assistant role to form a full-time position. Candidates interested in exploring either of these options are encouraged to note this in their cover letter.

We acknowledge the traditional custodians of the land upon which Anglican churches, schools and organisations meet and serve
from the Hawkesbury River south to Ulladulla and Sutton Forest, and west to the Blue Mountains and Lithgow.
We acknowledge and pay our respects to their elders, past, present and emerging,
and pray that God will unite us all in a knowledge of his Son, in whom all things were created.