Operations & Donor Support Assistant

Sydney Anglicans; Sydney; On-site; AUD 34,000 - 48,000; Part time

Job summary

Ministry Training Strategy Ltd in Sydney is seeking a part-time Operations & Donor Support Assistant. The role provides essential administrative and executive support to the Head of Operations & Pastoral Development, and supports the Donor Relationship Manager with fundraising and events.

You'll handle donor administration, appeals, and logistics, while balancing multiple priorities across offices with flexible hours.

Qualifications

• Experience providing executive or personal assistant support.
• Experience coordinating donor relationships and fundraising tasks.
• Ability to manage multiple stakeholders and projects.

Responsibilities

• Provide EA support to Head of Operations & Pastoral Development.
• Assist with donor administration, campaigns, and events.
• Coordinate schedules, meetings and documents across teams.

Skills

Executive assistant support

Donor coordination

Project coordination

Attention to detail

Tools

Raiser's Edge

Donor Hub

Folio

Job description

Ministry Training Strategy Ltd
Location: Hurstville, NSW
Location type: On-Site
Date advertised: 1st October 2026
Job Type: Part time
Closing Date: 1st November 2026

Hours: 16–24 hours per week*

Reports to: Head of Operations & Pastoral Development

Hours of Work: Office hours are generally 9:00am to 5:00pm. Flexibility is required, with time in lieu available for approved out-of-hours work.

MTS is a multidenominational evangelical organisation that exists to raise, train and resource healthy gospel ministry trainers as they multiply gospel workers through ministry apprenticeships. Learn more about MTS here .

The Impact

• Since 1979, 3,850 men and women have completed apprenticeships through MTS in Australia, going on to serve in local churches and ministries.
• Over 1,250 gospel workers are currently serving in the field as a result, with many more coming through theological college right now.
• In 2026, 161 trainers are investing deeply in 202 ministry apprentices, across a variety of church denominations and para-church organisations.
• In recent years, MTS has sharpened its strategic focus on raising, training, and resourcing healthy gospel ministry trainers — men and women actively engaged in a local table of fellowship, ongoing formation, and the trusted MTS framework. It's this kind of trainer who multiplies. In 2026, we set a goal of developing 50; we've now reached 51, with a vision to see 500 healthy gospel ministry trainers across Australia by 2030.
• Globally, MTS provides varying levels of support to 32 countries.

Role Purpose

The Operations & Donor Support Assistant provides essential administrative and executive assistant support to the Head of Operations & Pastoral Development, as their primary line manager and day-to-day working relationship, helping manage, prioritise and progress the work delegated to them. Alongside this, the role provides significant ongoing support to the Donor Relationship Manager with fundraising and campaign support, donor enquiries, and event coordination.

The role holder provides practical, hands‑on support across a range of functions — from executive assistance and project support for the Head of Operations & Pastoral Development, to donor administration, appeal coordination, and event logistics in support of the Donor Relationship Manager.

Why Work at MTS

MTS exists to bring about, under God, multigenerational gospel impact — seeing gospel work momentum created in cities, regions and nations globally. We raise, train and resource healthy gospel ministry trainers through fellowship, formation, and our trusted framework so that this mission continues for generations to come. The trainers we're forming are marked by being Christlike, trusted, and courageous — and it's this same posture we look for in everyone who joins the MTS team.

Reflecting a recent strategic pivot, MTS set a goal in early 2026 to develop 50 such trainers, and reached it on 14 August 2026, with 51 trainers now meeting this standard. The vision continues: by 2030, MTS is aiming to develop 500 healthy gospel ministry trainers across Australia, multiplying not just apprentices, but the trainers who form them.

Working at MTS Head Office means joining fellow brothers and sisters in Christ on the same mission, where every staff member plays a unique role in sustaining that work — approaching it all with a spirit of joyfulness, prayerfulness, and thankfulness in all circumstances (1 Thess. 5:16–18).

What you can expect

Mission & Values

• The opportunity to do values-aligned work — where your day-to-day role directly serves the gospel mission you believe in
• A devotional and prayer time to start each week in God's Word

Flexibility & Wellbeing

• 3x scheduled wellbeing days throughout the year, for your spiritual, emotional, and physical wellbeing
• A time-in-lieu policy to compensate for approved out-of-hours work
• 3x additional days off over the summer season
• 3x anchor office days (Monday, Tuesday, Thursday), with flexibility to work from home on either Wednesday or Friday
• Flexible work arrangements to accommodate important appointments, family commitments, and life outside work

Growth

• An annual staff working retreat
• Relevant professional development opportunities

Community & Office Life

• 4x shared staff team paid meals throughout the year
• A well-equipped kitchen in the office — coffee machine, sandwich press, microwave, snacks, plates and utensils all provided
• A convenient office location — less than a 5-minute walk from Hurstville station, with street parking 5–10 minutes away

About You

• A mature Christian faith, with active church membership and leadership in a ministry context
• A genuine commitment to the vision, purpose, mission and values of MTS
• A posture of joyfulness, prayerfulness, and thankfulness in all circumstances (1 Thess. 5:16–18)
• An Employee ‘Working with Children Check’ (WWCC) or willingness to obtain one
• Experience providing executive or personal assistant support
• Experience managing competing priorities and supporting multiple stakeholders, including a senior leader
• Strong project support or coordination experience
• Experience in a customer service, administrative, or donor/client‑facing role
• Strong attention to detail and ability to manage sensitive or relational communications with care
• Comfort working across multiple systems and databases
• Experience navigating donor/CRM databases (e.g. Raiser's Edge, Donor Hub, Folio) or willingness to learn
• Experience coordinating events (e.g. dinners, fundraising events)
• Experience in a not-for-profit, church, or ministry context

*Note on Role Scope

This role is offered on a part-time basis (2–3 days per week). We're open to these hours being spread flexibly across the week — for example, school hours or mornings — where this suits the candidate and benefits the workflow of the team.

There's also potential for the right candidate to combine this role with our Systems & Payments Administrator role to form a full-time position. Candidates interested in exploring either of these options are encouraged to reach out to MTS directly to enquire.

We acknowledge the traditional custodians of the land upon which Anglican churches, schools and organisations meet and serve
from the Hawkesbury River south to Ulladulla and Sutton Forest, and west to the Blue Mountains and Lithgow.
We acknowledge and pay our respects to their elders, past, present and emerging,
and pray that God will unite us all in a knowledge of his Son, in whom all things were created.

We acknowledge the traditional custodians of the land upon which Anglican churches, schools and organisations meet and serve
from the Hawkesbury River south to Ulladulla and Sutton Forest, and west to the Blue Mountains and Lithgow.
We acknowledge and pay our respects to their elders, past, present and emerging,
and pray that God will unite us all in a knowledge of his Son, in whom all things were created.