Systems & Data Administrator – Tms (Men'S Rwc 2027)

Rugby World Cup Australia; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Rugby World Cup Australia is seeking a Systems & Data Administrator in Sydney to support its Tournament Management System (TMS). Based in the Sydney CBD, you will manage user access, data quality, documentation and reporting across the TMS ecosystem.

You will work with World Rugby, WIZ-Team and partners, maintaining governance records and enabling smooth go-live, UAT and training with a focus on AI and automation improvements.

Qualifications

• At least two years experience in systems or data administration.
• Strong data quality and controlled change understanding in SaaS/enterprise environments.
• Experience maintaining version-controlled documentation and governance records.
• Proficiency with Microsoft 365; Smartsheet, WeTrack, Jira or Power BI experience is valued.
• Knowledge of system configuration, testing, UAT and release processes.
• Awareness of AI and automation tools and their practical applications.

Responsibilities

• Help administer and maintain the TMS including user access, roles and reporting structures.
• Maintain governance and reference documentation such as process maps and training materials.
• Support data preparation, validation, mapping and quality assurance.
• Coordinate governance and change control between pre-production and production.
• Maintain governance and reporting records across Smartsheet, WeTrack, Jira, SharePoint and Microsoft 365.
• Support testing, UAT, training and go-live preparation; explore AI/automation improvements.

Skills

Systems administration

Data administration

Information management

Data quality

Governance records

Microsoft 365

Smartsheet

WeTrack

Jira

Power BI

Tools

Smartsheet

WeTrack

Jira

SharePoint

Microsoft 365

Power BI

Job description

Rugby World Cup Australia (RWCA) is delivering the Men’s Rugby World Cup 2027, one of the world’s most iconic sporting events. RWCA is looking for a highly organised Systems & Data Administrator to support its Tournament Management System (TMS).

The Role

Based in the Sydney CBD and reporting to the TMS Service Manager in the Tournament Technology Services team, you will help administer and support the TMS, the suite of applications behind accreditation, accommodation, transport, workforce, media and reporting. Working with World Rugby, WIZ-Team, technology partners and functional areas, you will keep data, documentation, configurations and reporting accurate and operationally ready. It is an excellent opportunity for an early-career systems professional.

Key Responsibilities

• Help administer and maintain the TMS, including user access, roles, permissions, reference data and reporting structures
• Maintain controlled documentation such as process maps, user guides, training materials and decision logs
• Support data preparation, imports, validation, mapping and quality assurance
• Coordinate configuration governance and change control between pre-production and production
• Maintain governance and reporting records across Smartsheet, WeTrack, Jira, SharePoint and Microsoft 365
• Support testing, UAT, training and go-live preparationImprove processes through responsible use of AI and automation tools

About You

• At least two years’ experience in systems administration, data administration, information management or a similar role
• A strong understanding of data quality, reference data and controlled change in SaaS or enterprise environments
• Experience maintaining version-controlled documentation and governance records
• Proficiency with Microsoft 365; Smartsheet, WeTrack, Jira or Power BI experience is highly regarded
• Knowledge of system configuration, testing, UAT and release processes
• Practical understanding of AI and automation tools
• Excellent communication and stakeholder engagement skills

Key Details

• Location: Sydney CBD, Australia
• Contract: Full-time fixed-term contract, February 2027 to November 2027
• Applicants must be able to obtain their own working rights in Australia
• Closing date: 4 November 2026