Systems Coordinator (Non It)

Toyota Motor Corporation Australia Ltd.; Melbourne; Hybrid; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Company car benefit

Private health insurance contribution

Vehicle lease discounts

Hybrid work model

Free parking

Career development

Volunteer days

Parental leave

RewardsHub access

Job summary

Toyota Australia in Port Melbourne is seeking a permanent full-time Systems Coordinator (Non IT) to support Dealer systems, processes and reporting. The role offers a hybrid work arrangement with on-site and flexible hours.

You will analyse system performance, coordinate stakeholder communications, and drive system improvements across the Dealer Network. A degree in Business, Commerce or Information Technology and strong data reporting/visualisation skills are required.

Qualifications

• Degree in Business, Commerce, IT or related field (or equivalent practical experience).
• Experience in systems coordination, business operations, reporting or similar analytical role.
• Strong reporting, data analysis and visualisation skills.
• Experience with business systems and supporting users across diverse stakeholders.
• Understanding of dealership operations and Dealer Network environments helpful.
• Excellent communication and stakeholder management, customer-focused.

Responsibilities

• Support the implementation and continuous improvement of Dealer systems, processes, and procedures to achieve Franchise Development objectives.
• Assist in developing and enhancing Dealer system solutions that improve efficiency, performance, and value across the Dealer Network.
• Provide specialist application support and systems expertise to stakeholders, ensuring quality service and effective issue resolution.
• Analyse system performance, data, risks, and opportunities, recommending improvements to enhance business outcomes and user experience.
• Maintain accurate reporting and management information to support planning, budgeting, forecasting, and decision-making activities.
• Coordinate stakeholder communications, forums, and system updates while ensuring compliance with relevant policies, regulations, and statutory requirements.

Skills

Data analysis

Reporting

Visualization

Education

Business/Commerce/IT degree

Job description

About Toyota Australia

Oh what a feeling! At Toyota we celebrate individual differences, and we strive to create a workplace that not only gives equal opportunities to people of all backgrounds and abilities but supports them to reach their full potential. Afterall, our people are our greatest assets. We do this through employee community engagement, mentorship, development and recognition programs . Together, we are Toyota.

Benefits

• Fully maintained motor vehicle including insurance excluding fuel
• Annual contribution to your private health insurance worth over $1,900
• Significant family vehicle lease and purchase discounts
• Flexible hours and workspaces, with a hybrid of working from home and in the office
• Free car parking and discounted onsite cafe
• Genuine career development: promotions, rotations and paid professional membership
• Paid volunteer days to support your community and matched workplace giving program
• 26 weeks paid primary carers leave, 8 weeks paid parental leave for secondary carers and Superannuation paid on unpaid Parental Leave
• Access to Toyota's RewardsHub - explore, manage and customise your benefits to suit your lifestyle

Position: Systems Coordinator (Non IT)

This is a permanent full-time role based at Port Melbourne.

Key Responsibilities

• Support the implementation and continuous improvement of Dealer systems, processes, and procedures to achieve Franchise Development objectives.
• Assist in developing and enhancing Dealer system solutions that improve efficiency, performance, and value across the Dealer Network.
• Provide specialist application support and systems expertise to stakeholders, ensuring quality service and effective issue resolution.
• Analyse system performance, data, risks, and opportunities, recommending improvements to enhance business outcomes and user experience.
• Maintain accurate reporting and management information to support planning, budgeting, forecasting, and decision-making activities.
• Coordinate stakeholder communications, forums, and system updates while ensuring compliance with relevant policies, regulations, and statutory requirements.

Attributes & Requirements

Degree qualification in Business, Commerce, Information Technology, or a related discipline, or equivalent practical experience.

Demonstrated experience in systems coordination, business operations, reporting, or a similar analytical role.

Strong reporting, data analysis, and visualisation skills, with the ability to translate insights into actionable outcomes.

Experience working with business systems and supporting users across a diverse stakeholder group.

Understanding of dealership operations and Dealer Network environments, with the ability to identify opportunities for process and system improvements would be preferred.

Excellent communication and stakeholder management skills, with a collaborative and customer-focused approach.

Closing Date

Applications close on 24th November 2026.

About the Employer

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

When you apply, please tell us the pronouns you use. We are happy to adjust the recruitment process for your accessibility requirements, so please let us know during the recruitment process if there are any reasonable adjustments you may need during the interview process and your preferred type of communication, and we will be in touch to discuss your requirements.

Toyota is an endorsed employer for all women. Please review Work180 website for further information.

Additional Information

We don’t require a cover letter or selection criteria to be addressed.

Come with us and help create the future. Why work for Toyota? Come and join our team.