Sydney Office Experience Specialist

GumGum; Sydney; On-site; AUD 26,000 - 39,000; Part time

Job summary

GumGum is seeking a part-time Workplace Employee Specialist for our Sydney office. You will keep the office organized, coordinate vendors, manage supplies, and support safety and employee experience programs.

This role collaborates with the People & Culture team across JAPAC and ensures smooth daily operations. The successful candidate will handle meetings, events, and new-hire onboarding, while upholding confidentiality and delivering a welcoming workspace for colleagues and visitors.

Qualifications

• Experience in administration, hospitality, workplace operations, events, or related field.
• Prior office administration or facilities support experience is helpful but not essential.
• Experience with coordinating events and managing vendors is advantageous.
• Strong attention to detail and ability to handle confidential information.

Responsibilities

• Own the day-to-day rhythm of the Sydney office, keeping spaces organized, stocked, and ready for use.
• Be the go-to contact for building management and vendors — cleaners, contractors, and service partners.
• Manage office budgets, purchasing, and supplies with a focus on quality and value.
• Maintain workplace safety and compliance through access control, safety protocols, and emergency procedures.
• Coordinate meetings and events, including setup, catering, tech, and post-event tidy-up.
• Plan in-office experiences to energize and unite the team with culture moments and celebrations.
• Welcome new hires with a smooth orientation and IT logistics support.
• Represent the JAPAC intranet Connect+ by posting announcements and maintaining events calendar.

Skills

Administration

Hospitality

Office operations

Events coordination

Vendor management

Communication

Confidentiality

Attention to detail

Tools

Google Workspace

Job description

GumGum is seeking a part-time Workplace Employee Specialist for our Sydney office. You will keep the office organized, coordinate vendors, manage supplies, and support safety and employee experience programs.

This role collaborates with the People & Culture team across JAPAC and ensures smooth daily operations. The successful candidate will handle meetings, events, and new-hire onboarding, while upholding confidentiality and delivering a welcoming workspace for colleagues and visitors.