Supply Operations Coordinator

Australian Rail Track Corporation; Maitland City Council; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Flexible work options

Competitive pay

Novated leasing

EAP – 24/7

Job summary

Australian Rail Track Corporation (ARTC) Maitland NSW is seeking an Inventory Controller to support the strategic procurement, logistics and storage of reactive maintenance spares. You will help maximise network availability by efficient stock control and ERP management across Telarah DC and regional sites.

Role requires hands-on stock handling, forklift experience, and collaboration with planning teams to support capital projects. A safe, customer‑focussed approach is essential.

Qualifications

• Experience in Inventory or Warehouse roles.
• Experience with ERP systems and stock management processes.
• Attention to detail in purchase orders, delivery notes and invoicing.
• Purchasing experience in high value/long lead time environments.
• Ability to work in a small team and autonomously.

Responsibilities

• Manage stock replenishment and physical picking/packing across Hunter Valley & central NSW.
• Operate ARTC Plant & equipment including forklifts safely.
• Receive and store inventory at Telarah Distribution Centre.
• Travel for bi-annual stocktakes at inventory locations.
• Maintain ERP stock accuracy and control practices.
• Set min/max replenishment with Supply Ops Lead for Telarah and remote centres.
• Assist planning with storage/logistics for capital upgrade projects.
• Help end users locate Catalogue Products for maintenance activities.
• Ensure procurement Supply Agreements are used effectively.

Skills

Inventory management

ERP systems

Attention to detail

Purchasing

Stock reorder points

Stock control

Communication

Freight booking

Customer service

Education

Year 12

TAFE in Supply Chain Management

Tools

Microsoft Outlook

Microsoft Word

Excel

Adobe

Job description

Australian Rail Track Corporation – Maitland NSW

We're one of the country's largest rail network owners, proud to be keeping the future of transport on track.

A vital link in the nation's transport supply chain, every day our people manage the movement of over 415 freight and passenger trains across five states, 9,600km of track, 39 worksites and the lands of more than 50 First Nations. Rail isn't just a mode of transport, it's a safer and more environmentally friendly choice. We're committed to expanding and modernising our rail network, having invested billions of dollars to ensure its efficiency and sustainability. Join us and be part of a team that's shaping the future of transport in Australia.

About the Team

When you join the Finance team, you'll be joining the cornerstone of our operations, providing crucial guidance and governance to support ARTC's strategic objectives. The team is actively engaged in internal planning to enhance our strategic planning, risk management, and decision-making processes.

Our Finance team are trusted advisors, working hand in hand with all facets of our organisation to drive excellence and innovation. Their commitment and expertise are key pillars in ARTC's journey towards a more sustainable, efficient, and successful future.

About the Opportunity

You will be supporting the business through the strategic procurement, logistics and storage of reactive maintenance spares in order to maximise network availability for our external customers.

Areas of responsibility include;

• Management of Stock Line Refill replenishment across the Hunter Valley and central NSW, which includes the physical picking & packing of materials
• Day to day safe operation of ARTC Plant & equipment, including vehicles & forklifts
• Managing the receipt and safe storage of all inventory products upon delivery to the Telarah Distribution Centre
• Ability to travel & perform bi-annual stocktakes at inventory locations as per the Inventory Stocktake Procedure
• Maintaining the integrity of the ERP system by ensuring a high degree of stock accuracy and effective stock management practices
• Liaising with the Supply Operations Lead in establishing the minimum/maximum replenishment settings for Catalogue Products at both the Telarah Distribution Centre and remote Provisioning Centres
• Assisting the planning teams with storage & logistics of materials required for capital upgrade projects
• Supporting end users in finding the correct Catalogue Products for their maintenance activities
• Ensuring that procurement Supply Agreements are effectively utilised

What do we want from you?

To ensure success in this position, applicants will ideally be able to demonstrate:

• Inventory experience in a similar role, ideally in Supply Chain & Logistics or Warehouse Management
• A goal driven outlook, with pride in excelling set KPI's
• The ability to work as both part of a small team & autonomously when required
• Attention to detail, especially regarding purchase orders, delivery dockets & invoice matching
• Purchasing experience in high value & often long lead time environments
• Competency in the understanding & use of ERP systems
• Strong communication skills using Microsoft Outlook, a demonstrated experience in using Microsoft Word, Excel & Adobe
• A strong commitment to delivering outstanding customer service
• The ability to fully understand, promote and monitor compliance of ARTC policy and procedure
• Experience in the setting & maintaining of stock reorder points
• Experience in booking, loading & unloading of freight providers
• A sound understanding of Chain of Responsibility requirements

The following experience, qualifications or knowledge, would be advantageous:

• Hold a current High Risk Work forklift licence or experience in operating machines with 16 Tonne lifting capacity
• Firsthand experience with ERP system Technology One - Ci Financials
• Knowledge of railway materials
• Experience working in heavy industrial industries
• Experience working in highly regulated engineering environments
• Experience in a multi-site inventory role

Qualifications

• Hold a current C Class motor vehicle driver's licence
• Hold a current High Risk Work Licence with 2 years minimum experience
• Year 12 Graduate or relevant work experience
• TAFE qualification in Supply Chain Management, Inventory Management or related discipline (desirable, but not essential)

What will you get from us?

• Talk to us about flexible working options
• Competitive remuneration
• Resources to support your health and wellbeing and development
• Novated leasing options, as well as discounts and support programs
• 24/7 Employee Assistance Program for all employees and their direct family members

Our Organisation and Culture

At ARTC, we're more than just a rail network. We're a team of dedicated professionals committed to keeping Australia moving forward. Our culture is one of inclusion & collaboration, and continuous improvement. We're focused on growth, not just for our business but for our people and our country.

In everything we do, safety is our top priority. We believe in providing a safe workplace where everyone can thrive. Our commitment to safety is not just a statement; it's a fundamental part of who we are and enables us to best serve our customers and communities.

Our people are at the heart of our success. We value their expertise, their passion, and their dedication. We invest in their development and empower them to make a difference. Together, we are building a future where rail is the preferred mode of transport, contributing to a cleaner, safer, and more sustainable Australia.

Join us at ARTC and be a part of a team that's shaping the future of transport in Australia.

We're proud to be an equal opportunity employer and encourage applications from people of Aboriginal and Torres Strait Islander descent.