Supply Chain & Inventory Administration Coordinator

Gif Marketing Solutions; Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Benefits offered by this job

Flexible hybrid work model

Job summary

GiF Marketing Solutions is hiring a Supply Chain & Inventory Administration Coordinator in Melbourne. You will support inventory management, reporting, supplier engagement and improvement initiatives in a fast-paced retail environment across the Coles account (2000 SKUs).

You will monitor inventory performance, produce reports, identify risks and assist data and process improvements while collaborating with the SSC team and suppliers.

Qualifications

• Strong analytical and problem-solving skills.
• Intermediate to advanced Excel skills (Charts, Graphs, Conditional Formatting, Data Analysis).
• Excellent attention to detail and data accuracy.
• Strong communication skills with suppliers and stakeholders.
• Ability to manage multiple priorities and work independently.
• Interest in supply chain, inventory management, procurement, logistics or analytics.
• Retail experience is a plus but not required.

Responsibilities

• Prepare weekly reporting with graphs, pivot tables, trend analysis, and insights.
• Investigate risks and identify practical solutions.
• Analyze weekly store ordering trends and pallet utilisation.
• Identify slow-moving inventory and monitor pallet holdings.
• Track high-risk inventory items and report spend/usage trends.
• Support Accounts by following up suppliers on outstanding invoices.
• Liaise with suppliers on DIFOT and delivery schedules; escalate risks.
• Assist SSC team with product samples and item photographs.
• Develop supplier forecasts and usage reports.
• Extract/analyze operational data to support business requirements.
• Participate in store visits to understand challenges and support improvements.
• Provide general admin support across supply chain and inventory.
• Contribute to SKU discrepancy identification and data quality improvements.

Skills

Analytical thinking

Problem solving

Excel

Data analysis

Reporting

Stakeholder engagement

Tools

Excel charts

Conditional formatting

Job description

Supply Chain & Inventory Administration Coordinator

We are seeking a highly organised and analytical Supply Chain & Inventory Administration Coordinator to support inventory management, reporting, supplier engagement, and business improvement initiatives across our operations. This role offers excellent exposure to supply chain analytics, stock management, procurement administration, and stakeholder engagement within a fast-paced retail environment. You will be working on the Coles Expenses Account, (portfolio of 2000 SKUs)

The successful candidate will play a key role in monitoring inventory performance, producing reports, identifying risks and opportunities, and supporting ongoing data and process improvement projects.

Key Responsibilities

Weekly Reporting as required including graphs, pivot tables, trend analysis and insights ahead of business unit meetings.

Proactively investigate risks and identify possible solutions

Report on analysis of weekly store ordering trends

Review pallet utilisation reports to:

Identify slow-moving inventory

Monitor increases in pallet holdings

Track and monitor high-risk inventory items, reporting on spend and usage trends.

Support Accounts processes by:

Following up suppliers on outstanding invoices

Liaise with suppliers regarding DIFOT, obtaining updated delivery schedules and escalating risks where necessary.

Assist the SSC team by collecting product samples and taking item photographs as required.

Develop supplier forecasts and usage reports.

Extract and analyse operational data to support business requirements.

Participate in store visits alongside SSC team members to understand operational challenges and support improvement initiatives.

Provide general administrative support across supply chain and inventory functions.

Project Work

A key project component of this role will involve supporting the:

Identify and report SKU discrepancies

Improve data quality and reporting accuracy across systems

About You

To be successful in this role, you will have:

Strong analytical and problem-solving skills.

Intermediate to advanced Excel skills, including:

Charts and Graphs

Conditional Formatting

Data Analysis and Reporting

Excellent attention to detail and data accuracy.

Strong communication skills with the confidence to engage suppliers and stakeholders.

Ability to manage multiple priorities and work independently.

An interest in supply chain, inventory management, procurement, logistics, or business analytics.

Retail experience highly recommended, but not necessary.

What You'll Gain

Hands-on experience within a large retail supply chain environment working for the Coles Group Account.

Exposure to inventory management, supplier engagement and commercial reporting.

Opportunities to work on business improvement and data quality projects.

Development of analytical, reporting and stakeholder management skills.

What We Offer

A collaborative and supportive team environment.

Flexible hybrid work model, combining office-based and remote work to support work-life balance while maintaining strong collaboration with the team and key stakeholders.

If you're a detail-oriented individual who enjoys working with data, identifying trends, and contributing to operational improvements, we'd love to hear from you.