Supply Administration Officer

West Gippsland Healthcare Group; Warragul; On-site; AUD 30,000 - 47,000; Part time

Job summary

West Gippsland Healthcare Group in Warragul, VIC is seeking an Administration Assistant in the Supply Department on a permanent part-time basis (20 hours per week). You will support administration and development of Supply Services, handle queries, chase orders with suppliers, perform invoice matching and troubleshoot order/delivery issues.

The role requires prior admin or reception experience, proficiency with email, phone, and MS Office, strong organisational skills, and teamwork.

Qualifications

• Experience in an administration or reception role.
• Sound knowledge of email, phone and MS Office Suite.
• Good organisational skills with the ability to manage multiple tasks.
• The ability to work well as part of a team.

Responsibilities

• Handle customer queries and requests.
• Chase orders with suppliers.
• Invoice matching.
• Troubleshoot for order and delivery issues.

Skills

Admin experience

MS Office

Organisational skills

Teamwork

Communication

Tools

Email systems

Job description

West Gippsland Healthcare Group – Warragul VIC

Administration Officer - Supply Department

Permanent Part Time - 20 hours per week

Management & Administrative Officers HS2

_____________________________________________________________________________________________

An exciting opportunity has arisen to join the Supply Department in the role of Administration Assistant in a part time capacity.

You will be providing assistance in the administration and development of Supply Services. The role includes (but not limited to) handling customer's queries and requests, chasing up of orders with the suppliers, invoice matching, and troubleshooting for order and delivery issues.

This is a part time position of 20 hours per week (4 hours Monday to Friday), exact shifts will be negotiated with successful applicant.

We are looking for someone who has the following skills & experience:

• Experience in an administration or reception role
• Sound knowledge of email, phone and MS Office Suite
• Good organisational skills with the ability to work to manage multiple tasks consecutively
• The ability to work well as part of a team

IMPORTANT: Some roles in the healthcare sector are required to be vaccinated annually for Influenza (unless a valid exemption applies). Evidence of vaccination (or exemption) will be required to be provided prior to commencement.

About our organisation

The West Gippsland Healthcare Group is a customer focused health organisation providing acute medical and surgical, obstetric, emergency, residential care and community health services to 45,000 people in the rural, urban residential, agricultural and industrial areas located within the Baw Baw Shire and beyond. The administrative headquarters are located at West Gippsland Hospital in Warragul, approximately 100kms east of Melbourne.

Working with us

All appointments with the West Gippsland Healthcare Group are subject to the satisfactory return of professional reference checks, a National Police Record Clearance and a current Employee Working with Children Check. All employees must hold current entitlement to work within Australia. A six-month probationary period applies to all new appointments.

Applications for this position close Sunday 29 November 2026* (applications may close earlier)

* Applications will be reviewed as they are received. This position will remain open for a minimum offourteen (14) days for externally advertised positions from the date of advertisement and may close earlier than the listed closing date if a suitable candidate/s are identified.