Submissions Coordinator

Fulton Hogan; Newcastle City Council; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance discounts

Personal banking support

Retailer discounts

Parental leave 18 weeks primary carer

Carers leave 10 days

Employee Assistance Program

Job summary

Fulton Hogan is seeking a diligent Tender Submissions Coordinator to join our Campbelltown area team. You will coordinate preparation, formatting and delivery of tenders, proposals and pre-qualifications, working with operations and subject matter experts to compile content that meets client requirements.

You’ll manage submission schedules, maintain content libraries, and help drive continuous improvement while upholding our branding and confidentiality standards.

Qualifications

• Experience coordinating tender submissions and proposals.
• Ability to collate and format content to client specifications.
• Proven organizational skills with ability to manage deadlines.

Responsibilities

• Coordinate preparation, formatting and delivery of tender submissions and proposals.
• Collaborate with operations and SMEs to gather content and documentation.
• Manage submission schedules and ensure timely, compliant delivery.

Skills

Microsoft Office

Adobe Acrobat Pro

Tendering processes

Tools

Tender submissions software

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples' courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don't stand still - there are always opportunities to do more and do better.

• Keen to progress your career? Take full advantage of our tailored training, leadership, and mentoring programs; or leverage our partnerships with industry association such as Engineers Australia, Chartered Accountants, CPA Australia, Infrastructure Sustainability Council, The National Association of Women in Construction, plus many more.
• Looking to enhance your wellbeing? We offer great benefits, including corporate health and fitness programs, health insurance discounts, personal banking support, a range of retailer discounts, up to 18 weeks paid primary carers parental leave and up to 10 days paid secondary carers leave, access to our Employee Assistance Program (including your immediate family), and the option to take more time for yourself throughout the year with our Purchase Leave Policy.
• Want to help us better the communities we live and work in? Our purpose of creating, connecting, and caring for communities is more than a saying to us - it's a way of thinking, working, and living because we're locals too, and seek to give back in ways that strengthen and build resilient communities. We do this because we genuinely care, enjoy what we do, and even manage to have some fun along the way! You'll find us partnering with local and national community groups, like Clontarf Foundation and Black Dog Institute, in addition to indigenous groups and social enterprises, to ensure that our good work positively impacts and brings about sustainable change within our industry.
• Do we offer a 'competitive' salary package? Of course! Speak to our Talent Acquisition or People & Culture team to learn more.

What's on offer?

We're looking for a full-time Tender Submissions Coordinator to join our tendering team ideally working out of our Campbelltown Office however options to work out of either the Dapto or Thornton Office may be available for the right candidate. This is an exciting opportunity to collaborate with our regional teams by coordinating the preparation, management and submission of high-quality tenders, proposals and capability documents. Working closely with operational, commercial and leadership teams, you'll play a key role in ensuring submissions are delivered on time, meet client requirements and showcase Fulton Hogan's capabilities and values. You'll be part of a supportive team environment where no two days are the same.

What you'll do?

• Coordinate the preparation, formatting and delivery of tender submissions, proposals, pre-qualifications and expressions of interest.
• Collaborate with operational teams and subject matter experts to gather content and supporting documentation that meets client requirements.
• Manage submission schedules and deadlines, ensuring all deliverables are completed accurately, compliantly and on time.
• Review, edit and format submission documentation to a professional standard, ensuring accuracy, consistency, clear messaging and alignment with company branding and client requirements.
• Maintain submission records, templates and content libraries while tracking outcomes and contributing to reporting and continuous improvement initiatives.
• Build strong relationships with internal and external stakeholders while maintaining professionalism and confidentiality.
• Provide administrative and coordination support to the wider tendering team as required.

How you'll connect to the role?

We're looking for an organised and motivated individual who enjoys coordinating projects, working with people and supporting the delivery of high-quality outcomes. This opportunity could suit someone with experience in administration, executive support, customer service, communications or someone looking to build a career in submissions and tender coordination. You'll be someone who can manage competing priorities, communicate effectively and work collaboratively with a variety of stakeholders to meet deadlines. Experience in the construction, engineering or infrastructure industry is helpful, but not essential, as we're open to candidates who can bring transferable skills, a positive attitude and a willingness to learn. Strong Microsoft Office skills will set you up for success in the role, while experience with Adobe Acrobat Pro or tendering processes would be an advantage. Above all, you'll be a team player who enjoys learning, taking initiative and contributing to the success of the wider team.

Our people share the same set of values that keep us REAL.

Respect, Energy and Effort, Attitude and Leadership encapsulate what we stand for at Fulton Hogan and encourage us to foster a diverse and inclusive culture where we listen to, care for, celebrate, and respect everyone. We are committed to reconciliation and building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities. If our values resonate with you, please submit an application for the position. If you're not sure that you meet 100% of the selection criteria, that's okay, we would still like to hear from you and potentially discuss how your skills could be utilised at Fulton Hogan. For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand and the South Pacific.