Submissions Coordinator

Fulton Hogan; Sydney; On-site; AUD 85,000 - 110,000; Full time

Job summary

Fulton Hogan is seeking a full-time Tender Submissions Coordinator to join the tendering team. The role involves coordinating the preparation, management and submission of tenders, proposals and capability documents, working with operational, commercial and leadership teams to ensure on-time delivery and client-ready content.

The successful candidate will bring organisation, collaboration and strong communication skills, with experience in administration or submissions.

Qualifications

• Experience coordinating administrative tasks and supporting submissions.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication across multiple stakeholders.

Responsibilities

• Coordinate preparation, formatting and delivery of tender submissions and proposals.
• Gather content from subject matter experts to meet client requirements.
• Manage submission schedules and ensure compliance and on-time delivery.
• Review and format submission documents to a professional standard and aligned branding.
• Maintain templates, content libraries and submission records for reporting.
• Engage with internal and external stakeholders professionally and confidentially.
• Provide administrative support to the tendering team as needed.

Skills

Organised

Prioritisation

Communication

Team collaboration

Proactive learner

Tools

Microsoft Office

Adobe Acrobat Pro

Job description

Life at Fulton Hogan is about making the most of opportunities, taking responsibility, and making it happen. We appreciate our peoples’ courage, curiosity and unique perspectives, and look to collaborate as much as possible to explore safer, smarter and more efficient ways of working in this rapidly changing world. We don’t stand still – there are always opportunities to do more and do better.

What’s on offer?

We’re looking for a full-time Tender Submissions Coordinator to join our tendering team ideally working out of our Campbelltown Office however options to work out of either the Dapto or Thornton Office may be available for the right candidate. This is an exciting opportunity to collaborate with our regional teams by coordinating the preparation, management and submission of high-quality tenders, proposals and capability documents. Working closely with operational, commercial and leadership teams, you’ll play a key role in ensuring submissions are delivered on time, meet client requirements and showcase Fulton Hogan’s capabilities and values. You’ll be part of a supportive team environment where no two days are the same.

What you’ll do?

• Coordinate the preparation, formatting and delivery of tender submissions, proposals, pre-qualifications and expressions of interest.
• Collaborate with operational teams and subject matter experts to gather content and supporting documentation that meets client requirements.
• Manage submission schedules and deadlines, ensuring all deliverables are completed accurately, compliantly and on time.
• Review, edit and format submission documentation to a professional standard, ensuring accuracy, consistency, clear messaging and alignment with company branding and client requirements.
• Maintain submission records, templates and content libraries while tracking outcomes and contributing to reporting and continuous improvement initiatives.
• Build strong relationships with internal and external stakeholders while maintaining professionalism and confidentiality.
• Provide administrative and coordination support to the wider tendering team as required.
  

How you’ll connect to the role?

We’re looking for an organised and motivated individual who enjoys coordinating projects, working with people and supporting the delivery of high-quality outcomes. This opportunity could suit someone with experience in administration, executive support, customer service, communications or someone looking to build a career in submissions and tender coordination. You’ll be someone who can manage competing priorities, communicate effectively and work collaboratively with a variety of stakeholders to meet deadlines.

Experience in the construction, engineering or infrastructure industry is helpful, but not essential, as we’re open to candidates who can bring transferable skills, a positive attitude and a willingness to learn. Strong Microsoft Office skills will set you up for success in the role, while experience with Adobe Acrobat Pro or tendering processes would be an advantage. Above all, you’ll be a team player who enjoys learning, taking initiative and contributing to the success of the wider team.

Our people share the same set of values that keep us REAL.

We are committed to reconciliation and building and nurturing respectful relationships with First Nations peoples. Through our First Nations Engagement Strategy and Reconciliation Action Plan (RAP), we aim to promote opportunities, cultural understanding and partnerships that celebrate and acknowledge the contributions of Indigenous communities.

For over 90 years, Fulton Hogan has been delivering high-quality infrastructure to improve the lives of people every day. Our 10,000+ team works in every kind of weather and environment, creating, connecting, and caring for communities across Australia, New Zealand and the South Pacific.