Studio Operations Lead – Design Studio

Bespoke Careers - Melbourne; Perth; On-site; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible working arrangements

Purchased leave options

Generous parental leave

Professional membership support

Ongoing learning and development

Collaborative environment

Job summary

Bespoke Careers is seeking an experienced Studio Manager for a respected design practice in Perth. You’ll partner with Studio Directors to keep operations running smoothly while contributing to financial and people aspects of the business.

The role covers day-to-day studio operations, facilities, billing, proposals, recruitment, resourcing and compliance—perfect for someone who brings order to a busy studio and enjoys cross-functional impact across the firm.

Qualifications

• Experience in a Studio Management, Practice Management, Operations or senior business support role.
• Ideally experience in architecture, design, engineering or professional services.
• Comfortable with invoicing, forecasting and financial reporting.
• Understanding of how project-based businesses operate, including resourcing and utilisation.
• Experience with proposals, tenders or submissions would be useful.
• Highly organised and able to juggle multiple priorities.
• Strong written and verbal communication skills.
• Experience supporting recruitment, onboarding and people processes.
• Understanding of contracts, commercial administration and compliance.
• Experience using InDesign or similar software would be an advantage.

Responsibilities

• Manage the day-to-day running of the Perth studio and ensure everything is working as it should.
• Provide operational and administrative support to the Studio Directors and wider team.
• Look after facilities, suppliers, office requirements, travel and general studio administration.
• Coordinate meetings, events, workshops and team activities.
• Assist with proposals, tenders, fee submissions, award entries and marketing collateral.
• Keep on top of proposal deadlines and coordinate input from project teams.
• Support business development activities and maintain client and proposal records.
• Assist with project billing, invoicing, forecasting, work-in-progress and other financial reporting.
• Monitor timesheets, utilisation and resourcing across the studio.
• Maintain contracts, variations, consultant agreements and other commercial documentation.
• Help manage compliance, risk, WHS and quality processes.
• Coordinate recruitment, onboarding and general people administration.
• Support workforce planning, learning and development and other people initiatives.
• Build strong relationships with clients, consultants, suppliers and the wider business.
• Look for ways to improve systems and processes as the studio grows and evolves.

Skills

Studio Management

Operations

Financial administration

Resourcing & utilisation

Proposals & tenders

Recruitment & onboarding

InDesign

Communication

Tools

InDesign

Job description

Bespoke Careers is seeking an experienced Studio Manager for a respected design practice in Perth. You’ll partner with Studio Directors to keep operations running smoothly while contributing to financial and people aspects of the business.

The role covers day-to-day studio operations, facilities, billing, proposals, recruitment, resourcing and compliance—perfect for someone who brings order to a busy studio and enjoys cross-functional impact across the firm.