Students And Programs Officer

University of Melbourne; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

17% superannuation

Flexible work arrangements

Academic Women in Leadership programs

LinkedIn Learning access

Generous leave provisions and parental

Salary packaging and health insurance

Employee Assistance Program

Job summary

The University of Melbourne is seeking a proactive Students and Programs Officer to coordinate administration for the Doctor of Medicine program and student lifecycle, including enrolments, timetabling, assessments and policy compliance. You will support clinical placements, tutor recruitment, and data processing while driving service improvements to enhance the student experience.

Join a collaborative team in the Melbourne Medical School with a focus on accuracy, compliance, and stakeholder

Qualifications

• Hold a relevant degree and bring experience in student administration or comparable complex service environments.
• Demonstrate strong planning, prioritisation and time management skills across multiple concurrent tasks and deadlines.
• Deliver high-quality client service while building effective relationships with students, academics and professional colleagues.
• Apply meticulous attention to detail when managing assessment data, compliance records and student lifecycle processes.
• Use advanced skills in word processing, spreadsheets, databases, internet and email to support program delivery.

Responsibilities

• Coordinate administration for allocated MD subjects, including enrolments, timetabling, assessments, results and policy compliance.
• Manage clinical placement compliance and communications to ensure students are eligible to commence and remain on placement.
• Support tutor recruitment, MD selection activities, student leave requests and accurate results processing for designated cohorts.
• Contribute to planning, reporting and committee support, including Board of Examiners meetings and enrolment analysis.
• Drive continuous improvement by reviewing processes, gathering stakeholder feedback and enhancing client-focused administrative systems.

Skills

People skills

High EQ

Student administration experience

Planning & prioritisation

Time management

Education

Relevant degree

Tools

MS Office Suite

Databases

Job description

The University of Melbourne

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.

Your next career opportunity

In this role, you will coordinate key elements of the Doctor of Medicine program and student lifecycle. You will support exams, placements and enrolments while driving service improvements that enhance the MD student experience.

What you will deliver:

• Coordinate administration for allocated MD subjects, including enrolments, timetabling, assessments, results and policy compliance.
• Manage clinical placement compliance and communications to ensure students are eligible to commence and remain on placement.
• Support tutor recruitment, MD selection activities, student leave requests and accurate results processing for designated cohorts.
• Contribute to planning, reporting and committee support, including Board of Examiners meetings and enrolment analysis.
• Drive continuous improvement by reviewing processes, gathering stakeholder feedback and enhancing client-focused administrative systems.

You may be a great fit if you:

• Are a people person, and you thrive on connecting with people.
• You have very high EQ.
• Hold a relevant degree and bring experience in student administration or comparable complex service environments.
• Demonstrate strong planning, prioritisation and time management skills across multiple concurrent tasks and deadlines.
• Deliver high-quality client service while building effective relationships with students, academics and professional colleagues.
• Apply meticulous attention to detail when managing assessment data, compliance records and student lifecycle processes.
• Use advanced skills in word processing, spreadsheets, databases, internet and email to support program delivery.
• Adapt positively to changing priorities, peak activity periods and occasional out-of-hours teaching or examination events.

For further information, please refer to the attached PD.

What we offer you!

We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:

• Build future financial security with 17% superannuation
• Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
• Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
• Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
• Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
• Health and well-being services including a leading Employee Assistance Program

For more information check out our benefits page!

Your new team

You will join the Department of Medical Education within the Melbourne Medical School, a leader in medical training. Our Academic Programs Team supports the flagship Doctor of Medicine, working closely with academics and clinical partners. You will experience a collaborative, values-driven culture that champions innovation, continuous improvement and outstanding student outcomes.

Be Yourself

The University of Melbourne is an Equal Opportunity Employer and a child‑safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.

We're committed to a barrier‑free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.

Indigenous applicants are encouraged to connect with Korin Korin, our Indigenous Employment and Development team, via ***********@unimelb.edu.au

• You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
• A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.

Want to know more?

• For queries related to this specific position, contact Seshi Wijayaratne via email at ***************@unimelb.edu.au
• For questions related to our recruitment process email Walid Abdullatif at **********@unimelb.edu.au
• For recruitment adjustments contact Kim Groizard on [phone] or at **********@unimelb.edu.au (subject: 'Recruitment Adjustments').

Applications close: 14 October at 11:55 PM; Melbourne time zone.

Position Description:

PD_JR-016146 Students And Programs Officer.docx

PD_JR-016146 Students And Programs Officer.pdf