Student Programs Officer

Macquarie University Hospital; Sydney; On-site; AUD 102,000 - 113,000; Full time

Benefits offered by this job

17% Superannuation

Subsidised onsite parking options

Extensive training and professional开发

Onsite childcare facilities to support

Onsite vacation care during school

Discounted health insurance

Subsidised membership at our Sport & A

Employee Assistance Program

Onsite GP, imaging, and physiotherapy

Job summary

Macquarie University Hospital seeks a dedicated individual to provide operational and administrative support to the Inclusion and Belonging portfolio, overseeing around 130 student clubs and societies. The role includes event coordination, stakeholder engagement, risk management and governance improvement, with a campus-based, on-site focus that engages with university communities.

The position is full-time and continuing, based at Macquarie University, Wallumattagal campus, North Ryde, with

Qualifications

• Degree or equivalent experience in business, education, finance, law or related discipline.
• Knowledge of tertiary students and the Australian higher education system.
• Understanding of first-year experience, transition, and peer support models within higher education.
• Demonstrated experience coordinating major and complex student engagement projects, events and programs.
• Proven ability to mentor or supervise volunteers or student leaders.
• High level written and verbal communication skills, including ability to prepare clear documentation, communications and reports.

Responsibilities

• Provide project, administrative and event coordination and support to the Inclusion and Belonging team.
• Coordinate student group events and other major student-facing activities, including managing registrations, coordinating rosters and training, arranging speaker briefings and facilitating venue and facilities bookings.
• Support the induction, engagement and ongoing development of student leaders and representatives involved in student clubs and societies at university wide level.
• Provide coordination and administration support to student groups, including record keeping, budget monitoring, financial administration, scheduling, and other administrative requirements.
• Research and collate information to support the development of strategic goals of student commencement and transition.
• Review and maintain the student groups website and social media channels, including content development.
• Undertake reviews and evaluate all student clubs and their activities to support continuous improvement and alignment with Macquarie University’s governance frameworks, policies and regulatory obligations.

Skills

Project coordination

Event coordination

Stakeholder engagement

Risk management

Content development

Budget monitoring

Record keeping

Policy compliance

Education

Bachelor's degree or equivalent

Job description

• Annual base salary from $102,136 - $112,741 (HEW Level 6) plus 17% superannuation and annual leave loading.
• Appointment type: Full time, continuing.
• Based at Macquarie University, Wallumattagal campus, North Ryde.

We are seeking a passionate and self‑motivated individual to provide operational and administrative support to the Inclusion and Belonging portfolio in the delivery, governance, and continuous improvement of student groups, including oversight of approximately 130 student clubs and societies. The role supports event coordination, stakeholder engagement, risk management, and process improvement. This is a campus-based (on‑site), student‑facing role that offers the opportunity to make a meaningful and lasting impact on the University community.

Key Accountabilities

• Provide project, administrative and event coordination and support to the Inclusion and Belonging team.
• Coordinate student group events and other major student‑facing activities, including managing registrations, coordinating rosters and training, arranging speaker briefings and facilitating venue and facilities bookings.
• Support the induction, engagement and ongoing development of student leaders and representatives involved in student clubs and societies at university wide level.
• Provide coordination and administration support to student groups, including as record keeping, budget monitoring, financial administration, scheduling, and other administrative requirements.
• Research and collate information to support the development of strategic goals of student commencement and transition.
• Review and maintain the student groups website and social media channels, including content development.
• Undertake reviews and evaluate all student clubs and their activities to support continuous improvement and alignment with Macquarie University’s governance frameworks, policies and regulatory obligations.

About You

• You’ll be a self‑starting individual with excellent work organisation and time management skills and ability to remain resilient when under pressure.
• You will have expert planning, design and content development capabilities, able to effectively communicate with stakeholders at all levels.
• You will enjoy working in a dynamic environment, applying a methodical and consultative approach in your work, and be motivated to deliver work outputs that are of a consistent high quality.

Selection Criteria

• Degree or equivalent experience in business, education, finance, law or related discipline.
• Knowledge of tertiary students and the Australian higher education system.
• Understanding of first‑year experience, transition, and peer support models within higher education, with the ability to apply these within university frameworks.
• Demonstrated experience coordinating major and complex student engagement projects, events and programs.
• Proven ability to mentor or supervise volunteers or student leaders High level written and verbal communication skills, including the ability to prepare clear documentation, communications, and reports.
• Demonstrated ability to balance compliance, risk management and student engagement outcomes within complex or high‑volume operational environments.

Why Join Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today. We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five‑star rating in the QS World Rankings with the highest rating for employability. Take a look at the fabulous staff benefits on offer when you work at Macquarie University.

• 17% Superannuation
• Subsidised onsite parking options
• Extensive training and professional development programs
• Onsite childcare facilities to support working parents
• Onsite vacation care during school holidays
• Discounted health insurance
• Subsidised membership at our Sport & Aquatic Centre
• Access to an Employee Assistance Program for free and confidential support
• Convenient onsite GP, imaging, and physiotherapy clinics

Pre‑Employment Checks Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre‑employment checks relevant to the role they have applied for. Your employment is conditional upon the completion and maintenance of all role‑required pre‑employment or background checks in terms satisfactory to the University. If you’re already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you’ll need to apply through your employee Workday account.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.