Senior Student Administration Officer

Macquarie University Hospital; Sydney; On-site; AUD 92,000 - 112,000; Full time

Benefits offered by this job

Flexible hybrid work (where applicable

17% Superannuation

Subsidised onsite parking

Training and development

Onsite childcare

Vacation care

Discounted health insurance

Sport & Aquatic Centre membership

Employee Assistance Program

Onsite GP, imaging, and physiotherapy

Job summary

Macquarie University Hospital is seeking a skilled student administration professional to provide higher-level, escalated services to international and domestic students. You will handle complex queries, apply policies, and ensure timely, accurate data across student systems.

Join a collaborative, service‑oriented team within Student Shared Services and contribute to continuous improvement in enrolment and student support processes.

Qualifications

• Degree or equivalent experience in customer service, business, business systems or a related discipline.
• Knowledge of student customer service and/or administration processes and policies.
• Experience providing specialised transactional support to students.
• Clear customer service focus and ability to work with others.
• Experience contributing to continuous service improvement and transformation initiatives.
• Time management and organisational skills with competing deadlines.
• Experience managing, analysing and reporting on data and complex processes.

Responsibilities

• Provide higher-level and escalated student administration, advisory and transactional services.
• Offer specialised advice and complex transactional support to international and domestic students.
• Apply knowledge of student administration policies, procedures and legislation.
• Process complex transactions across student systems accurately and timely.
• Investigate and resolve complex or specialised student queries per policies and terms.

Skills

Customer service

Attention to detail

Data reporting

Policy knowledge

Student administration systems

Education

Degree or equivalent

Tools

Student information systems

Job description

Deliver exceptional student experiences, apply your specialist knowledge, and help shape services that matter.

• Salary Package: From $102,136 (HEW 6) per annum, plus 17% superannuation and annual leave loading
• Appointment type: Full-time, fixed term appointment until December 2027
• Location: Macquarie University, Wallumattagal Campus, North Ryde

Every student journey is shaped by the quality of support they receive along the way. In this role within Student Shared Services, you will be at the heart of that experience, providing specialised and escalated administration and advisory services to international and domestic students across a range of teams. This is an opportunity to bring your expertise in student administration to a collaborative, high‑performing environment where accuracy, care and continuous improvement come together. You will handle complex enquiries, apply your knowledge of policies and legislation, and help ensure our students receive timely, reliable and quality‑assured service at every touchpoint. If you enjoy solving complex queries, working with a range of systems, and partnering with colleagues to improve how we do things, we would be glad to hear from you.

About the Role

Reporting within Student Shared Services, you will provide higher-level and escalated student administration, advisory and transactional services. Your day-to-day contributions will include:

• Providing specialised advice, customer service and complex transactional support to international and domestic students.
• Applying and sharing specialist knowledge of student administration policies, procedures, standards and legislation.
• Undertaking complex transactional processing across a range of student administration systems, ensuring timely, accurate and quality‑assured data.
• Reviewing, analysing, assessing and following up on complex or specialised student queries in line with established policies and the University's terms and conditions.
• Executing and, where needed, escalating complex enquiries by liaising with multiple internal stakeholders to reach effective resolutions.
• Contributing to projects and initiatives that improve student services, processes and systems, including providing feedback on work practices.
• Completing regular quality assurance of work and developing and maintaining reporting on student administration services and transactions.
• Monitoring your own workload to prioritise tasks, meet targets and timelines, and help deliver quality individual and team outcomes.
• Building and maintaining relationships with internal and external stakeholders and complying with relevant EEO and WHS regulations.

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Student Shared Services plays a vital part in this mission, providing specialised administration and advisory services that support our students succeed throughout their journey with us from offer through to completion. With a strong focus on service excellence and the student experience, Student Shared Services works collaboratively across the University to deliver efficient, responsive and student‑centred services. The Student Enrolments team within Student Shared Services supports key enrolment‑related processes and activities across the student lifecycle. Working closely with students and stakeholders across the University, the team helps ensure enrolment services are delivered accurately, efficiently, and in accordance with University policies and procedures.

About You

You are an experienced student administration or customer service professional who brings specialist knowledge, attention to detail and a genuine focus on service quality. You enjoy navigating complex queries, working across systems, and helping improve the way services are delivered. You bring an understanding of the higher education environment and work effectively alongside a range of colleagues and stakeholders.

Selection Criteria

• Degree or equivalent experience in customer service, business, business systems or a related discipline.
• Knowledge of student customer service and/or administration processes and associated policies.
• Experience providing specialised transactional support to students.
• A clear customer service focus and the ability to work and communicate effectively with others.
• Experience contributing to continuous service improvement and transformation initiatives.
• Time management and organisational skills, with experience coordinating and delivering on competing deadlines.
• Experience managing, analysing and reporting on data and complex business processes.

***Appointment to this role will be subject to successful completion of a criminal history check.

Application Deadline

Applications Close: Sunday 20 September 2026 at 11:59 p.m. (AEST)

We reserve the right to progress or decline an application prior to the application closing date.

For enquiries about the role, please contact Hina Ali, Enrolment Team Leader at [e-mail].

Pre‑Employment Checks

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre‑employment checks relevant to the role they have applied for. Your employment is conditional upon the completion and maintenance of all role‑required pre‑employment or background checks in terms satisfactory to the University. If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace.

We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community.

Our values — Collective Ambition, Purposeful Collaboration, Bold Innovation, and Genuine Care — are at the heart of everything we do and by living our values, we unlock the true potential of You to the Power of Us. Our values guide how we work, lead and support one another. We know Macquarie is at its best when we live our values every day.

What we offer

• Flexible, hybrid work arrangements
• 17% Superannuation
• Subsidised onsite parking options
• Extensive training and professional development programs
• Onsite childcare facilities to support working parents
• Onsite vacation care during school holidays
• Discounted health insurance
• Subsidised membership at our Sport & Aquatic Centre
• Access to an Employee Assistance Program for free and confidential support
• Convenient onsite GP, imaging, and physiotherapy clinics

Discover our beautiful campus

Just 15km from Sydney’s CBD and with access to Australia’s only dedicated university metro station, our Wallumattagal Campus in Macquarie Park offers a vibrant and inspiring place to work—right in one of the world’s greatest cities.

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