Manager, Orientation and Graduations

Macquarie University Hospital; Ryde; Hybrid; AUD 126,000 - 141,000; Full time

Benefits offered by this job

17% Superannuation

Subsidised onsite parking

Extensive training and professional de

Onsite childcare facilities

Onsite vacation care

Discounted health insurance

Subsidised membership at Sport & Aquap

Employee Assistance Program

Onsite GP, imaging & physiotherapy

Job summary

Macquarie University is seeking an experienced leader to manage the University's orientation and graduation functions and drive innovative programs that enhance student engagement, belonging, and success. Based at Macquarie University, Wallumattagal campus, North Ryde.

The role provides strategic leadership and operational oversight of major student events from commencement through to graduation, with responsibilities spanning conferral of awards and campus, off-campus and overseas ceremonies.

Qualifications

• Excellent organisational, planning and project management skills.
• High level written and verbal communication skills.
• Ability to build and manage partnerships with internal and external stakeholders.

Responsibilities

• Oversee conferral of awards and orientation/ graduation ceremonies.
• Coordinate student orientation and transition programs including O-Week.
• Develop engagement campaigns to support student transition and retention.
• Manage on-site, off-site and overseas graduation ceremonies.

Skills

Org & project management

Written & verbal comms

Stakeholder management

Time management

Education

Degree or equivalent in business/education/finance/law

Knowledge of Australian higher education system

Experience designing major student events

Policy knowledge in student engagement

Job description

• Annual base salary from $126,306 - $140,543 plus 17% superannuation and annual leave loading
• Appointment type: Full time, Fixed-term contract until 31 January 2028
• Based at Macquarie University, Wallumattagal campus, North Ryde

We are seeking an experienced and self-motivated leader to manage the University's orientation and graduation functions and drive the development of innovative programs that enhance student engagement, belonging, and success.

About the role

The role provides strategic leadership and operational oversight of major student events, ensuring a high-quality experience for students from commencement through to graduation.

Key Accountabilities

• Manage the efficient and effective delivery of conferral of awards, orientation and graduation ceremonies enhancing student experience and showcasing the University.
• Coordinate, at an institutional level, the delivery of student orientation and transition programs including O-Week and student induction.
• Lead the development of key student engagement and retention campaigns to support orientation programs and student transition initiatives at the University.
• Manage the delivery of successful on-campus, off-campus and overseas graduation ceremonies.
• Oversee conferral of awards ensuring that all aspects of the process are compliant.
• Undertake projects in relation to the improvement of orientation, graduation and major student events and maintain effective and efficient planning processes.
• Coordinate the collection and analysis of and evaluate and report on issues related to graduation and major student events, student engagement services and processes and optimising student engagement and participation.
• Provide expert advice to students and key internal stakeholders on the policies, systems and processes related to orientation, graduation and major student events.

About you

You’ll be a self-starting individual with excellent work organisation and time management skills and ability to remain resilient when under pressure. You will have expert planning, design and content development capabilities, able to effectively communicate with stakeholders at all levels. You will enjoy working in a dynamic environment, applying a methodical and consultative approach in your work, and be motivated to deliver work outputs that are of a consistent high quality.

Qualifications

• Degree or equivalent experience in business, education, finance, law or related discipline.
• Knowledge of tertiary students and the Australian higher education system.
• Expert knowledge of policies, processes and best practice relating to student engagement, transition and support within the higher education sector.
• Extensive experience in designing, leading and successfully implementing major student events and engagement initiatives, involving diverse stakeholders.
• Excellent organisational, planning and project management skills, with the ability to manage peak periods, competing priorities and multiple concurrent programs
• High level written and verbal communication skills, including the ability to prepare clear documentation, communications and reports foe senior executives.
• Ability to build and manage partnerships with key internal and external stakeholders.

Why Join Us?

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation over 60 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.

We rank amongst the top employers in the Australian Workplace Employers Index.

Explore the fantastic benefits available to you when you become part of the team at

• 17% Superannuation
• Subsidised onsite parking options
• Extensive training and professional development programs
• Onsite childcare facilities to support working parents
• Onsite vacation care during school holidays
• Discounted health insurance
• Subsidised membership at our Sport & Aquatic Centre
• Access to an Employee Assistance Program for free and confidential support
• Convenient onsite GP, imaging, and physiotherapy clinics

Pre-Employment Checks

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for. Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University.