Student Programs Officer

Macquarie University; Sydney; On-site; AUD 102,000 - 113,000; Full time

Benefits offered by this job

Subsidised onsite parking options

Extensive training and professional<br

Onsite childcare facilities

Onsite vacation care during school<br>

Discounted health insurance

Subsidised membership at our Sport & <

Employee Assistance Program

Onsite GP, imaging, and physiotherapy

Job summary

Macquarie University is seeking a dedicated administrator to support the Inclusion and Belonging portfolio, delivering governance, events and continuous improvement for student clubs and societies.

Based at Wallumattagal campus, North Ryde, this campus-based role focuses on stakeholder engagement, risk management and process improvements to enhance student life and participation across the university community.

Qualifications

• Degree or equivalent experience in business, education, finance, law or related discipline.
• Knowledge of tertiary students and the Australian higher education system.
• Understanding of first-year experience, transition and peer support models within higher education.
• Demonstrated experience coordinating major and complex student engagement projects, events and programs.
• Proven ability to mentor or supervise volunteers or student leaders.
• High level written and verbal communication skills.
• Demonstrated ability to balance compliance, risk management and student engagement outcomes within complex or high-volume operational environments.

Responsibilities

• Provide project, administrative and event coordination and support to the Inclusion and Belonging team.
• Coordinate student group events and other major student-facing activities, including managing registrations, coordinating rosters and training, arranging speaker briefings and facilitating venue and facilities bookings.
• Support the induction, engagement and ongoing development of student leaders and representatives involved in student clubs and societies at university wide level.
• Provide coordination and administration support to student groups, including record keeping, budget monitoring, financial administration, scheduling, and other administrative requirements.
• Research and collate information to support the development of strategic goals of student commencement and transition.
• Review and maintain the student groups website and social media channels, including content development.
• Undertake reviews and evaluate all student clubs and their activities to support continuous improvement and alignment with Macquarie University’s governance frameworks, policies and regulatory obligations.

Skills

Time management

Stakeholder communication

Self-motivation

Methodical/consultative approach

Education

Degree or equivalent in business/education/finance/law

Job description

• Annual base salary from $102,136 - $112,741 (HEW Level 6) plus 17% superannuation and annual leave loading
• Appointment type: Full time, continuing
• Based at Macquarie University, Wallumattagal campus, North Ryde

We are seeking a passionate and self-motivated individual to provide operational and administrative support to the Inclusion and Belonging portfolio in the delivery, governance, and continuous improvement of student groups, including oversight of approximately 130 student clubs and societies. The role supports event coordination, stakeholder engagement, risk management, and process improvement. This is a campus-based (on-site), student-facing role that offers the opportunity to make a meaningful and lasting impact on the University community.

Key Accountabilities:

• Provide project, administrative and event coordination and support to the Inclusion and Belonging team.
• Coordinate student group events and other major student-facing activities, including managing registrations, coordinating rosters and training, arranging speaker briefings and facilitating venue and facilities bookings.
• Support the induction, engagement and ongoing development of student leaders and representatives involved in student clubs and societies at university wide level.
• Provide coordination and administration support to student groups, including as record keeping, budget monitoring, financial administration, scheduling, and other administrative requirements.
• Research and collate information to support the development of strategic goals of student commencement and transition.
• Review and maintain the student groups website and social media channels, including content development.
• Undertake reviews and evaluate all student clubs and their activities to support continuous improvement and alignment with Macquarie University’s governance frameworks, policies and regulatory obligations.

About You

You’ll be a self-starting individual with excellent work organisation and time management skills and ability to remain resilient when under pressure. You will have expert planning, design and content development capabilities, able to effectively communicate with stakeholders at all levels. You will enjoy working in a dynamic environment, applying a methodical and consultative approach in your work, and be motivated to deliver work outputs that are of a consistent high quality.

Requirements and Criteria

• Degree or equivalent experience in business, education, finance, law or related discipline.
• Knowledge of tertiary students and the Australian higher education system.
• Understanding of first-year experience, transition, and peer support models within higher education, with the ability to apply these within university frameworks.
• Demonstrated experience coordinating major and complex student engagement projects, events and programs.
• Proven ability to mentor or supervise volunteers or student leaders.
• High level written and verbal communication skills, including the ability to prepare clear documentation, communications, and reports.
• Demonstrated ability to balance compliance, risk management and student engagement outcomes within complex or high-volume operational environments.

Applications Close: 20th September 2026 at 11:59pm (AEST)

Why Join Us?

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

• 17% Superannuation
• Subsidised onsite parking options
• Extensive training and professional development programs
• Onsite childcare facilities to support working parents
• Onsite vacation care during school holidays
• Discounted health insurance
• Subsidised membership at our Sport & Aquatic Centre
• Access to an Employee Assistance Program for free and confidential support
• Convenient onsite GP, imaging, and physiotherapy clinics

Pre-Employment Checks

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for. Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in a manner satisfactory to the University.

A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. We lead in flexible work to enable an outcome-focused and inclusive workplace.