Student Clubs Officer

Western Sydney University; Parramatta; Hybrid; AUD 85,000 - 95,000; Full time

Job summary

Western Sydney University Student Union seeks a proactive Student Clubs Officer to support the growth, sustainability and operation of student clubs across Western Sydney University. You will guide governance, funding programs, and club affiliation, helping leaders build inclusive, active communities on campus.

You will partner with club executives, staff and students to deliver training, administer grants, maintain records and prepare insights that drive continuous improvement and enhanced

Qualifications

• Relevant degree with experience in community development, education, business, management or student services, or an equivalent combination of relevant education and experience.
• Demonstrated experience supporting or developing student clubs, community organisations, membership groups, volunteer‑led initiatives or student engagement programs.
• Knowledge of governance, policy compliance, risk assessment and event management within an education, community or not‑for‑profit environment.
• Strong organisational and program coordination skills, including the ability to manage competing priorities and deliver outcomes within agreed timeframes.
• Highly developed communication and stakeholder engagement skills, with the confidence to advise and support a diverse range of student leaders.
• A passion for student development, leadership and building inclusive communities that foster connection and belonging.

Responsibilities

• Provide governance guidance, compliance, funding and operational support to student clubs and societies.
• Coordinate club affiliation and renewal processes and administer funding programs.
• Develop and deliver training, resources and communication initiatives for club leaders.
• Establish productive relationships with students, staff and stakeholders across diverse communities.
• Maintain accurate records, analyse participation, compliance and funding outcomes, and prepare reports.

Skills

Governance knowledge

Policy compliance

Risk assessment

Event management

Program coordination

Stakeholder engagement

Communication skills

Leadership

Student development

Education

Relevant degree in community development, education, business, management or student services

Job description

• Appointment: Full-time, Ongoing position
• Classification: HEW Level 6 (Higher Education Industry General Staff Award)
• Salary: $85,000 – $95,000 per annum (above award)
• Location: Western's Parramatta South campus, with flexible working arrangements
• NSW Employee Working with Children Clearance Required

Help shape a thriving student community by empowering clubs and societies, supporting student leaders, and creating opportunities for students to connect, belong and make a lasting impact on campus life.

The Opportunity

Western Sydney University Student Union is seeking a Student Clubs Officer to work within the Student Engagement team, supporting the growth, sustainability and effective operation of student clubs and societies across Western Sydney University.

Working closely with club executives and student leaders, you will provide practical guidance on governance, compliance, funding, events and operational matters. You will coordinate club affiliation and renewal processes, administer funding programs, and support clubs to meet relevant organisational requirements.

You will develop and deliver training, resources and communication initiatives that build the capability of club leaders, strengthen membership participation and support inclusive, sustainable club operations. As a key contact for student clubs, you will establish productive relationships with students, staff and stakeholders across diverse communities and interest groups.

You will also maintain accurate records, analyse participation, compliance and funding outcomes, and prepare reports and recommendations that support informed decision‑making and continuous improvement.

This is an exciting opportunity for someone passionate about student engagement and community development to contribute to a vibrant campus culture. Through this work, you will strengthen student leadership, enhance the student experience and foster connection and belonging across the University.

This position is classified at HEW Level 6 under the Higher Education Industry General Staff Award. An above‑award salary is being offered, with an indicative salary range of $85,000 – $95,000 per annum.

What Success Looks Like

• Student clubs operating in accordance with governance, compliance, risk and organisational requirements.
• Club leaders having the knowledge, resources and training required to manage and develop their organisations.
• Club funding, applications, grants and administrative processes being delivered accurately, efficiently and transparently, supporting positive outcomes for student groups.
• Productive relationships with student leaders that enable timely and practical support across the clubs network.
• Increased student participation, leadership opportunities and engagement through relevant programs and initiative.

Please refer to the Position Description for full details.

About You

The successful candidate will bring relevant program coordination experience, sound judgement and the ability to advise and support diverse student‑led groups. You will bring:

• A relevant degree with experience in community development, education, business, management or student services, or an equivalent combination of relevant education and experience.
• Demonstrated experience supporting or developing student clubs, community organisations, membership groups, volunteer‑led initiatives or student engagement programs.
• Knowledge of governance, policy compliance, risk assessment and event management within an education, community or not‑for‑profit environment.
• Strong organisational and program coordination skills, including the ability to manage competing priorities and deliver outcomes within agreed timeframes.
• Highly developed communication and stakeholder engagement skills, with the confidence to advise and support a diverse range of student leaders.
• A passion for student development, leadership and building inclusive communities that foster connection and belonging.

Working with Children Check

It is a mandatory requirement for any incumbent of this position to have a current NSW Employee Working with Children Clearance in accordance with the NSW Child Protection (Working with Children) Act 2012.

Application Details

• Position Enquiries: Direct to Andrew Le, Head of Student Engagement via [e-mail] .Please include the job reference code REF1964E in your email.
• Closing Date: 11:59pm, Sunday 1st November 2026.
• Working Rights: You must provide evidence of your working rights in Australia at time of application.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy . We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For reasonable adjustments during the application process, please contact [e-mail] .

About Western Sydney University Student Union

Western Sydney University Student Union (WSUSU) is a newly established, student‑led not‑for‑profit organisation dedicated to enhancing student life across Western Sydney University campuses.

WSUSU delivers services, programs, advocacy and opportunities that support student wellbeing, engagement, representation and belonging. Working in partnership with students, University stakeholders and the broader community, the Union is focused on building an inclusive, vibrant and student‑centred culture across the University’s diverse campus communities.

As a growing organisation in its establishment phase, WSUSU offers a unique opportunity to help shape systems, services and experiences that will have a lasting impact on the student community.

For the latest please visit our website and LinkedIn.