Strategic Regulatory Support Specialist

NOPSEMA; Australia; On-site; AUD 65,000 - 90,000; Full time

Job summary

NOPSEMA in Australia seeks a Regulatory Assistant to provide high‑level administrative and project support within the Strategic Regulation and Improvement Division. You will assist the Deputy Chief Executive Officer, Directors and teams to manage commitments, meet deadlines and maintain records in a dynamic regulatory environment.

Key duties include coordinating meetings, drafting reports and correspondence, supporting divisional projects and maintaining action registers.

Qualifications

• Demonstrated experience providing high-level administrative support in a busy environment.
• Strong organisational skills and attention to detail.
• Experience supporting projects, maintaining action registers or tracking deliverables.
• Sound judgement, initiative and problem-solving skills, with independence.
• Excellent written and verbal communication and stakeholder engagement.
• Proficiency in Microsoft Office and business systems.

Responsibilities

• Support the Deputy Chief Executive Officer, Directors and team members to manage commitments, prepare for meetings and maintain awareness of key deadlines and priorities.
• Coordinate internal and external meetings, including scheduling, venue and technology arrangements, meeting documentation, minute taking and follow-up actions.
• Provide administrative support for divisional projects and initiatives, including maintaining action registers, co-ordinating project meetings and supporting project deliverables.
• Assist with procurement, consultant contract administration, travel, conference bookings, accommodation and expense reimbursements.
• Prepare and format reports, presentations, correspondence and other business documents, and maintain accurate electronic records and filing systems.
• Support divisional planning, workshops, events and team activities that contribute to the effectiveness and continuous improvement of the Division.
• Undertake research, source information and liaise with internal and external stakeholders and contribute to a positive, professional and collaborative team environment.

Skills

Administrative support

Organisational skills

Communication

Microsoft Office

Job description

NOPSEMA in Australia seeks a Regulatory Assistant to provide high‑level administrative and project support within the Strategic Regulation and Improvement Division. You will assist the Deputy Chief Executive Officer, Directors and teams to manage commitments, meet deadlines and maintain records in a dynamic regulatory environment.

Key duties include coordinating meetings, drafting reports and correspondence, supporting divisional projects and maintaining action registers.